SAM #SJ484664

Brookhaven National Laboratory mechanical forestry treatments for prescribed-burn units and fuel breaks

Brookhaven National Laboratory is seeking a small-business contractor for mechanical forestry treatments that prepare prescribed-burn units and fuel breaks. - Buyer: U.S. Department of Energy (DOE), through Brookhaven Science Associates, LLC, operator of Brookhaven National Laboratory (BNL); Procurement and Property Management Division. - Scope: Treat more than 400 acres over multiple years as funding allows. Thin and mulch trees, snags, and stumps in place, spread material evenly, and top selected trees for bird and bat habitat. Reduce basal area to below 70 square feet per acre. Wetlands and their 100-foot buffers are excluded. - OEMs and equipment: Caterpillar Cat 320 tracked excavator, Fecon 56-inch tree mulcher, and HDT paddle-style cutter system with five tool options are identified as desired equipment. Requirements also describe dedicated 350-hp auxiliary power, a grapple, 150 GPM at 6,000 PSI, ground pressure of 5 PSI, and 30-foot reach. No equipment part numbers are specified; these are equipment capability requirements, not separate purchases. - Pricing and quantities: Fixed unit prices per accepted acre; the evaluation assumes 70 acres for the base period and each of four one-year options (350 evaluation acres total). Pricing includes labor, equipment, transport, mobilization, and other costs. - Qualifications and work conditions: Contractors must show relevant natural-resources and prescribed-fire experience, suitable equipment and availability, qualified staff, a work methods plan, and an approved Health and Safety Plan. Work is restricted to the seasonal winter window. A mandatory site visit is required; award is based on the lowest evaluated price among technically acceptable, qualified small businesses. - Named organizations: Brookhaven Science Associates, LLC; Brookhaven National Laboratory; U.S. Department of Energy; Cat/Caterpillar; Fecon; and HDT.

Description

Brookhaven Science Associates, LLC (BSA), operator of Brookhaven National Laboratory (BNL), requests quotations under RFQ SJ484664 for Mechanical Treatments of Prescribed Burn Units and Fuel Breaks at BNL in Upton, New York.

SMALL BUSINESS SET-ASIDE This procurement is a total small business set-aside under NAICS 115310, Support Activities for Forestry—Fuels Management Services, with a small business size standard of $34 million.

SCOPE The Contractor shall furnish all labor, supervision, equipment, transportation, and resources necessary to perform mechanical forestry treatments in designated areas. Work includes thinning and mulching trees and snags in place using an excavator-mounted mulcher, uniformly distributing treated material, and topping selected trees for wildlife habitat. Wetlands and their 100-foot buffers are excluded. See the attached Statement of Work for complete requirements.

PRICING AND PERFORMANCE BSA anticipates awarding a contract with fixed unit prices per acre for a base period and four one-year option periods. All offerors shall price an estimated evaluation quantity of 70 acres per period. Actual acreage authorized may vary based on funding and treatment priorities; evaluation quantities do not constitute a commitment to purchase.

The base period begins upon execution of the contract by both parties and ends March 1, 2027. Options, if exercised, may extend the contract through March 1, 2031. Field treatments are restricted to November 1–March 1 and must be completed by March 1 of the applicable period.

MANDATORY SITE VISIT November 12, 2026, at 10:00 a.m. Eastern Standard Time. The site visit will begin at BNL’s Science and User Support Center (SUSC). RSVP by November 10, 2026, to sjohnston@bnl.gov, identifying the company and proposed attendees. A meeting invitation with location details will follow receipt of the RSVP.

QUESTIONS Submit questions to sjohnston@bnl.gov by November 19, 2026, at 12:00 noon Eastern Standard Time.

QUOTATION DEADLINE November 30, 2026, at 5:00 p.m. Eastern Standard Time. Submit quotations by email to sjohnston@bnl.gov with “SJ484664” in the subject line. Include the signed Enclosure C, Quotation Pricing Sheet, and signed Enclosure F, Qualification Criteria, with all required supporting information.

BASIS OF AWARD Award will be made to the responsible, eligible small business submitting the lowest total evaluated price whose quotation satisfies the solicitation’s technical requirements and qualification criteria. Technical acceptability will be evaluated on a pass/fail basis. Price evaluation includes the base period and all four options. Evaluation of options does not obligate BSA to exercise them.

Review all attached solicitation documents for complete requirements. All questions and quotation submissions shall be directed to Stephen Johnston, Contract Specialist, at sjohnston@bnl.gov or 631-344-5742.

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