Ada County Highway District Opengov #CR227-05

Vanpool fleet maintenance and repair services for ACHD Commuteride

Ada County Highway District’s Commuteride department is seeking a provider to maintain and repair its vanpool fleet of approximately 112 vehicles. - Buyer: Ada County Highway District (ACHD), Commuteride department, Boise, Idaho. - Vehicle OEMs: Honda (Odyssey) and Ford (Transit); no maintenance provider or replacement-parts brand is named. - Requested services: Preventive maintenance, documented safety inspections, diagnostics and authorized repairs, plus vehicle pickup and return. The fleet includes Honda Odyssey and Ford Transit groups; model years and engine configurations vary. - Maintenance and repair scope: Oil and filter service, inspections and fluid checks, brakes, tires, batteries and charging systems, filters, belts, hoses, wipers, and service records. Separately priced repair-menu work includes tire and wheel services, alignments, brakes, transmission and differential fluids, A/C, coolant, spark plugs, seals, TPMS sensors, throttle bodies, timing belts and water pumps, among other common repairs. - Pricing schedule: Service-menu and rate lines are generally listed at quantity 1 for each applicable vehicle group. These are pricing units, not guaranteed service volumes. Bidders must also quote general repair and diagnostic labor, vehicle transport and normal-hours roadside labor, and a markup on documented net parts cost. - Notable requirements: Technician ASE certification or equivalent; manufacturer-specific procedures and materials; written ACHD authorization before non-routine work; secure vehicle custody and coordinated transport; and proposed oil, filter, tire, and battery specifications with applicable warranties. Routine and common repairs are expected within 24 hours, and complex repairs within 48 hours unless an extension is approved in writing. - Parts and quantities: No replacement-part part numbers or committed parts quantities are specified. The approximately 112 vehicles are an estimated fleet size, not a service quantity. - Period: The sample agreement provides a completion deadline, but the available information does not specify the start date, overall duration, or option years.

Description

Ada County Highway District seeks proposals for preventive maintenance, comprehensive safety inspections, mechanical and electrical repairs, and vehicle transportation for its Commuteride vanpool fleet. Work includes routine and scheduled maintenance, diagnostics, authorized repairs, and vehicle pickup and return in accordance with manufacturer specifications and ACHD requirements. The fleet is approximately 112 vehicles, with pricing groups covering Honda Odyssey and Ford Transit vehicles. Proposals must be submitted electronically through the ACHD eProcurement Portal by November 18, 2026; attendance at the November 10, 2026 pre-submission meeting and required site walkthroughs is mandatory.

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