Palmdale Planet bids #RFP 27-004-4100

Audiovisual production, equipment rentals, and event support for City of Palmdale events

The City of Palmdale is seeking event production vendors to supply audiovisual equipment, crews, rentals, and operational support for concerts and community events. - Government buyer: City of Palmdale, Purchasing Division; Parks and Recreation is also identified as the operating department. Services are for the Palmdale Amphitheater and other City locations as needed. - OEMs and named equipment: JBL (Vertec/Vertech), L-Acoustics (K2, KS28, Kara, LA Rack II, HiQ 15, X-15 Hi-Q, and V-DOSC), Yamaha, AVID, HP (ProBook 6470b), and Apple (MacBook Pro). The listed models are examples; equivalent or better equipment is accepted where specified. Rigging examples include Spanset, GacFlex, and Sling Link. - Audio equipment: Concert-grade line-array packages require at least 16 flown cabinets and 8 sub-cabinets. A sample configuration lists 12 L-Acoustics K2 cabinets per side, 6 KS28 subwoofers per side, 6 Kara front fills, and 6 LA Rack II amplifier racks. Packages also include stage power, consoles, monitors, microphones, stands, cabling, and active ADA-compliant assisted-listening devices. - Festival and video equipment: Ground-stack festival audio and control, a 20-by-12-foot LED wall with panels no larger than 3.9 mm, power/data cabling, programming laptop, rigging, and video village equipment. Video production includes a streaming switcher, MacBook Pro, media player/processing equipment, and video directing capability. - Services and staffing: Provide production equipment and rentals, setup and teardown, load-in/load-out, technicians, engineers, stagehands, trucking, crew transport, and video engineering. The stated minimum concert staffing is 2 technicians, 2 engineers, and 2 utility technicians; LED-wall production calls for 1 video engineer for each one-day event. Artist backline is provided as needed and subject to budget. - Key requirements: Equipment and staffing must meet or exceed artist riders and City specifications, which vary by event. Pricing must be fully itemized; applicable prevailing-wage and Community Workforce Agreement requirements may apply. The City may select one or multiple vendors. - Term: Three-year initial term with two additional one-year options; no specific start or end dates are stated.

Description

The City of Palmdale is seeking proposals from qualified professional firms to provide audio visual production and equipment services. Services include professional audiovisual equipment, staffing, and related support for live concerts and community events at the Palmdale Amphitheater and other City locations as necessary. Equipment and staffing requirements will vary by event, with equipment expected to meet or exceed artist rider requirements and City specifications. Responses must be submitted electronically through PlanetBids by December 3, 2026, at 2:00 p.m. PST.

View original listing