Palmdale Planet bids #RFP 27-002-4100

Palmdale event lighting production, equipment, rigging, and staffing

The City of Palmdale is seeking event-by-event theatrical lighting production, equipment, rigging, and staffing for concerts and other events. - Buyer and oversight: City of Palmdale Purchasing Department; the Parks and Recreation Director or designee oversees the contract. Services may be needed at the Palmdale Amphitheater and other City locations. - Named equipment manufacturers and brands: Tyler Truss, Martin, High End Systems (Hog), Lycian, Protron, and ETC (Source Four) are identified in the example package. The equipment list also names DTW 700 Moles; its manufacturer is not clear from the provided information. - Illustrative equipment package: 2 40-foot Tyler trusses; 20 Martin Quantum Wash fixtures; 16 Viper Profile fixtures; 1 moving-light distro; 4 DTW 700 Moles; 4 Protron Eclypse units; 2 Hog Full Boar consoles; 2 Lycian 1.2 follow spots; 9 motors with distro; 1 40-foot single-man lift; 9 two-ton beam clamps; 2 Source 4 Lekos; 1 control console/light board and an unspecified number of dimmer racks; 4 long-throw spotlights; and a four-station intercom. The attachment lists the intercom as 4 stations. Rigging cable, control, and distribution are also required, with quantities unspecified. - Services and staffing: Provide theatrical lighting equipment rental and production, safe rigging and event support, and qualified technicians, programmers, and engineers. At least 2 technicians must set up and operate the equipment; additional personnel are needed according to event size and production riders. The example staffing list includes 4 stage hands, 1 lead stage hand, a separate entry for 3 stage hands, and 2 spot operators. - Key requirements: The provider must have at least 10 years of professional lighting experience and specialize in outdoor live-concert installations. Equipment must have applicable UL or CSA certification, and trusses and motors must meet lighting-rigging safety requirements. The lighting package and staffing must adapt to each event, meet City specifications and artists’ production riders, and coordinate with the venue-assigned rigger and other event personnel. Listed quantities are illustrative, not fixed requirements for every event. - Commercial context: A referred renter may choose another qualified provider; if the renter chooses the contracted provider, the renter is responsible for payment.

Description

The City of Palmdale is seeking proposals from qualified firms to provide lighting production and equipment services. The scope includes professional theatrical lighting equipment, rigging, staffing, and related services for concerts and other events at the Palmdale Amphitheater and other City locations as needed. Equipment and staffing will vary according to each event’s size and production requirements. Bids must be submitted electronically; the pre-bid meeting is non-mandatory.

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