Oklahoma Supplier Systems #EV00000921

Oklahoma HOMES and HEEHR rebate program design and implementation services

Oklahoma is seeking contractor support to design and potentially administer its federally funded HOMES and HEEHR home energy rebate programs. - Government buyer: Oklahoma Department of Commerce (ODOC), through the Oklahoma State Energy Office and Office of Management and Enterprise Services (OMES) Central Purchasing. - Programs: HOMES (Home Owner Managing Energy Savings, Section 50121) and HEEHR (High-Efficiency Electric Home Rebates, Section 50122), serving households statewide with a focus on eligible low-income households. - Requested services: Research and program strategy; stakeholder engagement; technical and financial analysis; DOE application support and revisions; implementation planning; and potential program administration, rebate processing and payments, income verification, quality assurance, consumer protection, outreach, data management, reporting, and evaluation. - Notable requirements: At least two public hearings and four in-person stakeholder meetings; modeling consistent with BPI 2400; tracking of low-income allocations; secure data systems; compliance with DOE requirements; and an Authority to Operate or proof that one has been requested for the IT component. - Pricing and funding: Submit separate budgets for HOMES and HEEHR and separate pricing for design and implementation. Design pricing must be fixed and itemized; implementation pricing may be a range but must include a not-to-exceed amount. Anticipated federal allocations are $64,634,146 for HOMES and $64,388,040 for HEEHR; these are program allocations, not a stated contract value. ODOC retains 2.5% in administrative funds, and program administration costs must be tracked separately from rebates. - Award and performance: DOE approval and federal funding are required. Award of design does not guarantee an implementation award; phases may be contracted separately. The contract is expected to have a one-year initial term and four one-year renewal options, with performance and funding tied to the federal program period. - OEMs and vendors: No commercial OEMs, manufacturers, resellers, or software vendors are named. Government entities and program stakeholders named include ODOC, OMES, the Oklahoma State Energy Office, and the U.S. Department of Energy (DOE). - Products and quantities: No physical products, product part numbers, or product quantities are specified; the procurement is for services.

Description

The Oklahoma Department of Commerce seeks a contractor or team to support planning, application, and implementation of the U.S. Department of Energy’s HOMES and HEEHR home energy rebate programs. The scope includes program design and strategy, application support, stakeholder engagement, technical and financial analysis, implementation blueprints, and—after DOE approval—program administration, rebate processing, quality assurance, outreach, data reporting, and evaluation. Proposals may cover one or both program phases; implementation pricing is separate, and award of the design phase does not guarantee award of the implementation phase. The response deadline is January 15, 2027, at 3:00 PM CST.

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