Massachusetts COMMBUYS #BD-27-1020-DCRFS-DC367-135073

DCR Leadership Academy conference venue, catering, lodging, and equipment

The Massachusetts Department of Conservation and Recreation is seeking a venue and event services for its Leadership Academy for up to 300 attendees. - Government buyer: Commonwealth of Massachusetts, Department of Conservation and Recreation (DCR), DCR Forestry / STIP. - OEMs and named vendors: No commercial OEMs or vendors are identified. The supporting COMMBUYS guides name the Operational Services Division (OSD) and Regina Kinney; these are not identified as suppliers for the DCR event. - Requested services: A conference facility for a setup day and event day, catering, optional overnight lodging, and optional audiovisual equipment. - Plenary room for at least 250 people at round tables, with an accessible stage approximately 10 by 15 feet. - Seven to ten breakout rooms for approximately 30–50 people each, plus registration/display space for 15–20 tables. - Breakfast available for attendees to purchase; lunch options must include concession-style service and an agency-guaranteed boxed-lunch option for 250 people. Gluten-free choices are required. - Optional room-by-room rentals for a projector, screen, sound, laptop, and easel; bidders should state how many breakout rooms can be equipped. - Optional hotel rooms for one or two nights, with room pricing and whether breakfast is included. - Notable requirements: Provide venue capacities, sample menus, and itemized pricing, including applicable rental, administrative, and gratuity charges. Proposal documents and deliverables must meet the stated accessibility standards. - Attachment caveat: Several COMMBUYS instructional attachments contain unrelated printing, copying, promotional-product, and mailing references. Those entries are included in the line-item lists below but are not identified as DCR Leadership Academy requirements.

Description

The Massachusetts Department of Conservation and Recreation seeks proposals from PRF86 Category 4 vendors for conference facilities for its 2027 Leadership Academy. The requirement covers two consecutive days in spring 2027, including setup the first day and the event the following day, with attendance of up to 300 participants. The scope includes plenary and breakout space, catering services, and optional hotel accommodations; proposals are submitted electronically through COMMBUYS. Responses are due November 17, 2026, at 5:00 PM.

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