SAM #PANNGB27P0000042481

SCARNG seeks hotel, meeting, audiovisual, and meal services for a Yellow Ribbon event in Columbia, South Carolina

The South Carolina Army National Guard is seeking event services for a Yellow Ribbon Reintegration Program event in Columbia, South Carolina. - Government buyer: South Carolina Army National Guard (SCARNG), through the USPFO South Carolina Procurement office. - Requested services: Hotel sleeping rooms, a conference room with a PSAV-AV support package, exhibitor tables, buffet breakfast, and buffet lunch. Quantities and detailed specifications are not yet provided. - Location and facility: Hotel must be in Columbia, South Carolina, ZIP code 29210; sleeping rooms and conference space must be at the same facility. - Named vendors/OEMs: PSAV is named in the audiovisual package description. No hotel vendor or product OEM is identified. - Notable requirements: The event is anticipated to last two days. SCARNG expects one firm-fixed-price award and plans to evaluate best value, considering past performance, facilities, rooms, amenities, food, location, technical quality, and price.

Description

This is not an invitation to submit offers or quotes.

The South Carolina Army National Guard (SCARNG) intends to issue a solicitation directly to at least three service providers for SC National Guard Yellow Ribbon Reintegration Program Event, meeting room, vendor tables, PSAV-AV Support Package, hotel sleeping rooms and meals in December 2026(exact dates will be provided in the solicitation) using the procedures outlined in the Revolutionary FAR Overhaul (RFO) FAR 12.201-1.

No set aside, this will be full and open competition.

The intended NAICS is 721110, and the intended PSC is V231.

Anticipated Award Date: On or before November 30, 2026.

SCARNG requires the hotel to be located in Columbia, SC 29210.

The vendor must provide a conference room with a PSAV-AV Support Package (required size will be detailed in the Performance Work Statement issued with the solicitation) located at the same facility as the guest rooms (exact quantities required will be provided in the solicitation). Breakfast & Lunch (Buffet type) must be provided (exact quantities required will be listed in the solicitation). Vendor Exhibitor tables are also required (exact quantities required will be listed in the solicitation).

The Government anticipates awarding a single Firm-Fixed-Price contract resulting from this solicitation. The anticipated period of performance is two days. The South Carolina National Guard intends to solicit quotes directly from at least three known competing companies and make an award to the quoter that represents the best value to the government at a fair and reasonable price (the solicitation will not be posted on SAM.gov). If interested in being sent a copy of the solicitation, please send an email to Ms. Kathy Coleman, Contracting Officer, at kathy.s.coleman2.civ@army.mil. However, the Government reserves the right to limit the contractors solicited to no fewer than three: therefore, including a capability statement is highly recommended. 

Requests to be included in the solicitation must be received by the Contracting Officer no later than Monday, November 16, 2026, at 10:00AM Eastern Standard Time.

Best Value is anticipated to include past performance, technical (quality of the hotel facilities, rooms, amenities, food, and location) and total price.

This posting accomplishes the notice requirements required by RFO FAR 12.201-1 and RFO FAR 5.101.

The point of contact for this notice is:

Ms. Kathy Coleman at kathy.s.coleman2.civ@army.mil

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