Knox Buys #00003774

Knox County food catering and event-space services

Knox County is seeking food, catering, and event-space services for County events and meetings. - Government buyer: Knox County Government, Neighborhoods & Community Development, Procurement Division, Tennessee. - Services requested: - Schedule 1 — On-site event catering at vendor location: Food prepared and served at a vendor’s Knox County venue; pricing includes food, venue, staff, gratuity, parking, serving items, cleanup, and disposal. - Schedule 2 — Event-space rental only: Hourly venue rental with tables, seating, and parking; food is excluded, and optional coffee or water is quoted separately. - Schedule 3A — Off-site full-service catering: Food prepared by the vendor and served at a County-designated location, with staff, delivery or mileage, serving items, cleanup, and disposal included. - Schedule 3B — Off-site delivery: Prepared food delivered to a County-designated location, with preparation, utensils, and condiments included and no hidden charges. - Schedule 3C — Off-site carryout: Prepared food picked up at an agreed time, with preparation, utensils, and condiments included and no hidden charges. - Pricing and quantities: Pricing forms cover breakfast/brunch, lunch, dinner, venue, equipment, and optional services. No quantities are guaranteed. Vendors should state venue minimums and availability and costs for audio/visual and event equipment. - Notable requirements: Bidders must submit pricing and insurance forms, indicate Visa acceptance, confirm tax compliance, and describe their ability to accommodate dietary restrictions and any required advance notice. Cost is the stated evaluation basis. - Term: One initial year, with up to four additional one-year renewals by mutual consent. - OEMs and vendors: No specific manufacturers, OEMs, or vendor companies are named.

Description

Knox County is soliciting sealed bids for the provision of food and catering providers. Bidders must complete and attach the pricing form (Attachment A), and respond to required questions regarding payment by Visa, tax compliance, insurance documentation, and accommodation of dietary restrictions. Bids are due by 2:00 p.m. local time on December 8, 2026. The stated contract period is February 1, 2027 through January 31, 2028.

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