Minnesota Supplier Systems #2000018719

Minnesota seeks facility, lodging, and event services for two MnDOT Construction Inspectors Workshops

Minnesota is seeking a provider to host and support two annual Construction Inspectors Workshops for MnDOT. - Government buyer: State of Minnesota, Department of Administration, Office of State Procurement, for the Minnesota Department of Transportation (MnDOT). - Procurement: Conference facility, lodging, meals, refreshments, audiovisual equipment and technical support for workshops anticipated to serve approximately 180 attendees each. - Lodging estimates: 13 single-occupancy rooms for each walk-through; workshop blocks of 100 single and 2 double rooms for one night, plus 180 single and 6 double rooms for another night. Attendee and room counts are estimates, not guaranteed minimums. - Facility and setup: General session space for 180, up to six breakout rooms, registration and exhibitor/vendor areas, lactation and prayer rooms, accessible dining, parking, and business-center access. Setup includes tables, chairs, podiums, stage and risers, projectors, screens, microphones, sound equipment, Wi-Fi and hardwired internet. - Food and beverage: Breakfast, breaks, lunch and all-day beverages for groups of up to 180; dinners are estimated for 100 attendees on one evening and 180 on another. - Important location requirement: Lodging, conference facility and parking must be within one-quarter mile of one another, or shuttle service must be included at no additional cost. The facility must be clean, well maintained and located in Minnesota. - OEMs and vendors: No equipment manufacturers, brands, or commercial vendors are named; all equipment and event services are specified generically. - Pricing and value: No reliable total value is provided. Bidders are to include all charges in the price schedule; minimum room or meal purchases are not guaranteed, and the documents specify no cancellation fees. - Term: The anticipated contract is for two annual workshops, with a stated term spanning 2026–2028. The documents differ on the contract end month, listing either July or November 2028.

Description

The State of Minnesota is seeking proposals for a contract for its 2027 and 2028 Construction Inspectors Workshop conference for the Minnesota Department of Transportation. The scope includes conference facilities and related services, including lodging, meeting rooms, audiovisual equipment, parking, shuttle services if needed, and catering, as detailed in the contract exhibits. The selected facility must be clean, well maintained, provide adequate space, and be located in Minnesota. Responses must include the completed Exhibit D price schedule and be submitted through the SWIFT Supplier Portal; the contract period is stated as December 1, 2026, or contract execution if later, through July 31, 2028.

View original listing