Tennessee Department of General Services #32941-13991 V5

WTSP emergency generator maintenance and 24/7 service for 10 generators

Tennessee is seeking multi-year maintenance and emergency support for the emergency generators at West Tennessee State Penitentiary. - Government buyer: Tennessee Department of Correction (TDOC), West Tennessee State Penitentiary (WTSP), with the Tennessee Department of General Services identified in the initial release. - Scope: Preventive and corrective maintenance, inspections, testing, repairs, and 24/7 emergency service for 10 active diesel generators. - OEMs and equipment: Caterpillar (3512/SR-4HV, 1,500 kW) and Cummins (KTTA-50-G, 1,250 kW; 450DFEJ, 450 kW; 250DQDAA, 250 kW; three C125D6D, 125 kW each; three C40D6, 40 kW each). Kohler is also named, but its 20ROZL, 25 kW generator was decommissioned and removed from the final equipment count. - Scheduled services: Annual inspections (5), quarterly inspections (15), annual load-bank tests (5), and third-year inspections (2). Pricing for these items must cover all 10 generators together, not be quoted per unit. - Cost proposal labor and travel: Technician labor—400 regular-time and 200 premium-time units; helper labor—50 regular-time and 10 premium-time units; and 27 round trips. Parts reimbursement is listed as a $25,000 allowance with a 15% markup; a separate bid for that line is not required. - Notable requirements: Load-bank testing must run for at least two hours at 70% or more of rated load. Emergency technicians must arrive on site within two hours during regular time and three hours during premium time. Work must follow manufacturer procedures and applicable codes, including NFPA 110, and meet correctional-facility security requirements. Parts and non-emergency work are subject to the stated cost and approval terms. - Term: Three-year initial term with up to two one-year renewal options, for up to five years; a separate extension of up to 180 days is also permitted.

Description

The procurement is for maintenance, preventive maintenance, service, repair, and emergency service for emergency generators at West Tennessee State Penitentiary. Work includes inspections, maintenance testing, repairs, and emergency response in accordance with manufacturer procedures, applicable codes, and specifications. The initial contract term is three years, with up to two one-year renewal options; the maximum term is 60 months. Amendment 2 removed a decommissioned generator, and the latest cost proposal indicates pricing should cover 10 generators. The solicitation event update states the bid deadline was extended to November 10, 2026, at 2:00 p.m. CST.

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