Summit County Civicplus #SUCO11032026

Summit County seeks event management for Wasatch Back Wildfire Summit

Summit County, Utah, is seeking event-management support for its inaugural Wasatch Back Wildfire Summit in Park City. - Buyer: Summit County, Utah — Lands & Natural Resources Department. - Opportunity: Planning and delivery of a two-day summit expected to host 100–200 attendees, focused on wildfire resilience, community preparedness, wildfire science and implementation, and innovative resilience financing. - Services requested: Conference planning; session proposal review; speaker and panelist recruitment; program and schedule development; marketing and outreach; stakeholder, sponsor, vendor, and volunteer coordination; registration and attendee-materials planning; on-site operations; and post-event surveys and reporting. - Key deliverables: Project work plan and progress updates, speaker and program schedule, marketing and communications plan, volunteer coordination plan, operations and logistics plan, day-of-event management, and a post-conference report covering outcomes, attendance, expenditures, and recommendations. - Notable requirements: Coordinate venue and catering logistics, room setup, signage, check-in, session timing, and attendee support; design and source conference merchandise and attendee materials. No specific OEMs, brands, vendors, products, part numbers, or quantities are identified.

Description

Summit County seeks a conference or event management professional or firm to plan and support the inaugural Wasatch Back Wildfire Summit, scheduled for May 17–18, 2027, in Park City, Utah. Services include speaker recruitment and program development, marketing and communications, event logistics, volunteer and stakeholder coordination, materials procurement, and day-of event management. The consultant will also conduct post-event surveys and provide a report summarizing outcomes, attendance, expenditures, and recommendations. The event is expected to host 100–200 attendees.

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