Cedar Rapids Ionwave #PUR0726-014 Addendum 3

Cedar Rapids seeks financial ERP, payroll, and HCM solutions

The City of Cedar Rapids Finance Department is seeking proposals for financial ERP, payroll, and HCM solutions to replace or modernize its current systems. - Government buyer: City of Cedar Rapids Finance Department, Purchasing Services. - Scope: Vendors may propose for one, two, or all three solution areas. The City may assess scopes together or separately; no specific OEM solution, product quantity, or part number is specified. - Financial ERP: general ledger, budgeting, grants and projects, procurement, accounts payable/receivable, treasury, fixed assets, reporting, and audit controls. - Payroll: public-sector payroll, time and attendance, scheduling, overtime and union pay rules, deductions, leave, year-end processing, and reporting. - HCM: core HR, recruitment, onboarding, benefits, performance, learning, compensation, position management, and workforce reporting. Payroll, timekeeping, and scheduling are separate from the HCM scope. - Incumbent and referenced systems/vendors: Oracle PeopleSoft (Financials and HCM/Payroll), Oracle database and CC&B, NeoGov, SumTotal/WFM, UKG Telestaff, Vector (CrewSense), Kronos (listed as “Telesta” in source material), Esri GIS, Assetworks FleetFocus, CivicPlus/Web QA, Blue Beam, Fixed-Base, Neptune, Paymentus, TenFore, RecTrac, and Energov. Microsoft Entra is the preferred single-sign-on integration, and US Bank-compatible files are required. These are identified as existing systems, integration points, or references—not selected suppliers for the new solutions. - Submission portal: Euna Procurement, powered by IonWave, is the procurement portal, not a proposed ERP, payroll, or HCM solution. - Notable requirements: Payroll implementation must precede ERP. Replacement physical time clocks and an interim time-and-attendance file are needed before full payroll deployment; payroll go-live is preferred after that initial work. Support is needed for approximately 1,400 full-time and 400 seasonal or temporary employees, eight bargaining units, and about 225 grade/step pay scales. Other requirements include grant labor and cost allocation, at least 10 years of data and transaction conversion, role-based security, Microsoft Entra SSO, WCAG 2.1 accessibility with an Accessibility Conformance Report, integrations, training, testing, change management, maintenance, and support.

Description

The City of Cedar Rapids is seeking proposals for the purchase and implementation of ERP, payroll, and human capital management solutions. Work includes software licensing or subscriptions, implementation, configuration, data migration, integrations, training, testing, change management, and ongoing maintenance and support. Vendors may propose for one or more of the scopes, which the City may evaluate collectively or independently. Proposals must be submitted electronically through the City’s Euna Procurement portal; payroll implementation is planned to begin first, with a preferred full go-live in January 2028.

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