Utah Public Procurement Place U3P #CA-RFP-2026-01

Outsourced business management, accounting, payroll, and financial reporting for City Academy Charter School

City Academy Charter School is seeking a firm to manage its outsourced business and financial operations under a fixed-fee contract. - Buyer: City Academy Charter School, a public charter school and local education agency in Salt Lake City, Utah; issuing procurement unit. - Services: Accounting and financial operations, payroll and benefits, budgeting and Board reporting, state and federal compliance, audit support, procurement administration, and transition/records handover. The attachment describes one overall service engagement for one school; no product quantities or part numbers are specified. - Systems and named companies: The school currently uses Red Apple accounting software; it is an existing system, not a requested product. Huawei Technologies Company and ZTE Corporation are identified as prohibited sources. AWS, Google Cloud Platform (GCP), and Microsoft Azure are cited as cloud-provider examples, not requested suppliers. - Notable requirements: Fixed-fee coverage of the full scope; use of the Utah Chart of Accounts for school LEAs; recurring reconciliations and payroll processing; support for school-specific grant and program reporting; financial records and work products remain school property; and records must be accessible and protected under applicable student and employee privacy requirements. - Contract structure: An initial term of approximately seven months, with annual renewals possible by mutual agreement and subject to satisfactory performance and appropriation. Pricing is requested across the renewal horizon.

Description

City Academy Charter School seeks one qualified firm to provide outsourced business management, accounting, payroll, and financial reporting services under a fixed-fee contract. Scope includes accounting operations, payroll and benefits processing, budgeting and Board support, compliance reporting, audit support, procurement support, and transition of records. The initial contract term is December 1, 2026 through June 30, 2027, with yearly renewals by mutual written agreement. Proposals are due November 16, 2026, at 3:00 p.m. Mountain Time.

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