Utah Public Procurement Place U3P #SLCo AUD135051 RFC

Annual Property Valuation Notice Printing and Mailing Services

Salt Lake County is seeking a provider to produce and mail its annual property valuation and tax notices. - Government buyer: Salt Lake County Contracts and Procurement, on behalf of the Salt Lake County Auditor’s Office. - OEMs and vendors: No OEMs, manufacturers, or vendors are named in the solicitation. - Products requested: - Approximately 340,000–380,000 annual two-sided property valuation and tax-change notices, printed on 8.5-by-11-inch, 20-pound white bond paper with color on one side and black-and-white printing on the other. - One single-sided, black-and-white, standard-window #10 envelope per notice. - Optional one-third-page, color-printed insert per notice. - Services and requirements: Securely receive or retrieve mailing data, format and personalize notices, provide proofs for County approval, fold and insert materials, presort mail, apply Intelligent Mail barcodes, and mail through a USPS-approved distribution center. Provide electronic copies of completed notices sorted by parcel number and accommodate minor programming changes. - Volume and postage: The County provides mailing data and pays postage. Estimated quantities are not guaranteed; no minimum or maximum volume is specified. - Contract and pricing: Five-year term, with the County able to opt out after the first two years and annually thereafter. Pricing is firm for the first 24 months. The documents differ on later price adjustments: detailed specifications state a 3% limit per contract period, while a questionnaire states a 5% annual maximum. - Notable requirement: Mailings must be prepared for delivery in Salt Lake County by the County’s annual statutory deadline.

Description

Salt Lake County Contracts and Procurement, on behalf of the Auditor’s Office, is seeking bids for printing and mailing statutorily required County notices, including the annual Notice of Property Valuation and Tax Changes. The work includes printing two-sided notices and window envelopes, preparing and formatting mailing data, presorting mail, and mailing notices through a USPS-approved distribution center. The County historically sends approximately 340,000–380,000 mailings annually, covers postage, and guarantees no minimum or maximum quantity. Notices must be mailed for delivery in Salt Lake County by July 22 each year, subject to any extension by the Utah State Tax Commission.

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