SAM #N0018927RL0010

Common Nominations Portal development, deployment, and sustainment

The Department of the Navy is seeking a contractor to deliver and sustain a secure Common Nominations Portal for the U.S. Naval Academy and other service academies. - Government buyer: Department of the Navy, through NAVSUP Fleet Logistics Center Norfolk; the U.S. Naval Academy (USNA) is the supported office. - Named technology OEMs: Salesforce, MuleSoft, Tableau, and Red Hat. The system is planned for a Red Hat Enterprise environment in an IL4 cloud. - Requested services: Develop, integrate, deploy, operate, and maintain a portal for nominations to the U.S. Military Academy, U.S. Naval Academy, and U.S. Air Force Academy. It is intended to replace legacy academy systems with one nomination-entry point for congressional and academy admissions staff. - Reporting and compliance: Create public, filterable, downloadable, and sortable Tableau reports and dashboards, including an annual statistical report supporting FY21 NDAA Section 575 and OMB Directive 15 requirements. - Other work: Agile/Scrum project management, data integration, training, help desk, cybersecurity support, system administration, defect remediation, enhancements, documentation, and knowledge transfer to USNA. - Notable requirements: Production deployment and related deliverables depend on PA/ATO approval; integration testing must address data integrity, accuracy, and security. Remote performance is expected. - Performance period: One-year base period with four one-year options and an optional six-month extension. Knowledge transfer is required by the end of the final option period. - Quantities and part numbers: None specified; the procurement is for services rather than separately listed products.

Description

Subject to FAR Clause 52.215-3, entitled "Request for Information or Solicitation for Planning Purposes," this announcement constitutes a Sources Sought for information and planning purposes for qualified and experienced sources to provide Military Service Academy (MSA) portal development services to manage, build, and maintain a fully operational online portal in support of the United States Naval Academy (USNA). This is not a solicitation announcement for proposals and no contract will be awarded from this announcement. It is not to be construed in any way as a commitment by the Government, nor will the Government pay for the information submitted in response.

BACKGROUND:

Section 575 of the Fiscal Year 2021 National Defense Authorization Act (NDAA) requires the Secretary of Defense and the Superintendents of the U.S. Military Academy, the U.S. Naval Academy, and the U.S. Air Force Academy to create an online portal to support the Service Academy nominations process, which all applicants must complete to receive an appointment to a Service Academy. The portal must facilitate the nominations selection process for Congressional and non-Congressional nomination sources and provide streamlined data analytics capabilities to support Congressional reporting requirements outlined in Section 575. Additionally, the law requires an annual report to be made publicly available.  Agile software development methodologies will be used to rapidly prototype and develop the portal and report creation using software specified by the government.

This action is for the acquisition of non-personal support services to manage, build, and maintain a fully operational online portal that addresses the statutory requirements defined in Section 575 of the FY21 NDAA.  Data visualization and data analytics professional support services are required to address Congressional reporting requirements defined in Section 575.  The portal will only support the nomination process and corresponding reporting requirements for the U.S. Military Academy, U.S. Naval Academy, and U.S. Air Force Academy.

Period of Performance (PoP): The anticipated period of performance for this requirement will be one (1) 12-month base year with a PoP of 18 December 2026 – 17 December 2027. The requirement will provide for four (4) 12-month option periods, and one (1) 6-month FAR 52.217-8 option to extend services an additional six months.

A Firm Fixed Price (FFP) Contract / Task Order under NAICS Code 541519 is anticipated.

NAICS CODE: The NAICS Code for this requirement is 541519, Other Computer Related Services, and the Small Business Size Standard is $34.0 (millions of dollars).

RFI SUBMISSION REQUIREMENTS:

Interested parties shall submit responses to this Sources Sought Notice for consideration and shall include the following information (Please reference N0018927RL010 in your response)

1. Company name, address, Point of Contact name, phone number, and email address.

2. Contractor and Government Entity (CAGE) Code and DUNS Number. 

3. Statement as to whether business is actively registered in the System for Award Management

4. Size of business- Large Business, Small Business, Small Disadvantaged, 8(a), HUBZONE, Woman-Owned and/or Service Disabled Veteran Owned Small Business under the applicable NAICS.

5. Indicate if your company can be a prime contractor for this effort or, if not, whether your company can be a subcontractor. If subcontractors are to be used, provide the anticipated percentage of effort to be subcontracted and if a small or large businesses will be used.

6. If the items/services can be obtained from an existing Government contract vehicle, to include, but not limited to, GSA, NASA SEWP, SeaPort-NxG, DoW ESI. Please provide the applicable contract number if available from a Government contract vehicle.

7. Recent and relevant experience. Describe your ability to support the Performance Work Statement, specifically Tasks I and Tasks II as it relates to portal development and sustainment. Include brief description(s) of any prior experiences that best illustrates your company’s qualifications related to performing the services in accordance with the PWS.

This announcement is NOT a contract, request for proposal, a promise to contract, or a commitment of any kind on the part of the U.S. Government.  The Navy will not assume liability for costs incurred in response to this RFI.

Documentation of technical expertise and experience must be presented in sufficient detail for the U.S. Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. Standard company brochures will not be reviewed. Submissions are not to exceed five (5) typewritten pages in no less than 12 font. All technical questions and inquiries may be submitted within the response.

The Government is determining the acquisition strategy for this potential acquisition. If any potential acquisition will be a small business set-aside, then FAR clause 52.219-14, Limitations on Subcontracting, applies. Note that if there is sufficient demonstrated interest and capability among small businesses, a key factor in determining if an acquisition will be a small business set-aside is that two or more potential small business prime contractors must be capable of performing at least 50% of the effort, as defined in FAR clause 52.219-14. If the Government determines that a small business set-aside is appropriate and your company anticipates submitting a proposal as the prime contractor for a small business set-aside, please provide specific details and rationale as to how compliance with FAR clause 52.219-14 will be achieved, including specific details regarding teaming arrangements, and if subcontracts are to be used, provide the anticipated percentage of the effort to be subcontracted and whether small or large business subcontractors will be used. Teaming and/or subcontracting arrangements should be clearly delineated and previous experience in teaming must be provided.

Responses should be emailed to Cody Witz at cody.s.witz.civ@us.navy.mil by 11:00 AM eastern standard time (EST) on 06 November 2026.  Again, this is not a request for a proposal.  Respondents will not be notified of the results and the U.S. Government is not required to answer any questions submitted in regards to this Sources Sought Notice. Please note the information within this notice will be updated and/or may change prior to an official synopsis/solicitation, if any.

Attachments:

Attachment I: Draft Performance Work Statement (PWS)

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