Massachusetts COMMBUYS #BD-27-2129-MLKJR-MLKJR-135026

Campus-wide public-address system replacement for Martin Luther King, Jr. Charter School of Excellence

Martin Luther King, Jr. Charter School of Excellence is seeking a complete replacement for its campus-wide public-address system. - Government buyer: Martin Luther King, Jr. Charter School of Excellence, Springfield, Massachusetts; Director of Operations. No separate agency or sub-agency is identified. - OEMs and vendors: No PA-system OEM, manufacturer, model, or part number is specified; bidders must propose and identify them. Zoom is the current VoIP platform. Comcast Communications and Verizon are mentioned as current internet-service providers, not as proposed PA vendors. - Products requested: One complete system, including a paging head end/server, UPS, amplifier, bell scheduling and volume control, SIP paging adapter, vendor-supplied PoE switches, cabling and raceway, and campus speakers and strobes. The high-level speaker counts are 40 room speakers, 24 hallway speakers, and five in the gym, music room, and cafeteria. Five strobes are specified for those three areas; additional locations may be shown in the appendices. Exterior horns are required, but quantities are not specified. - Key requirements: Support routine and emergency announcements, scheduled bells, selectable indoor/outdoor zones, announcements from building phones and remotely, and future expansion. Compatibility with Zoom VoIP or a future VoIP system is required; mobile-app and web access are required, and two-way talkback is preferred. New home-run wiring is required. - Services and delivery: Install, configure, and test the system; keep the existing PA operating until the replacement is ready; remove and dispose of old equipment; patch speaker-removal holes; provide diagrams and documentation, two hours of user training, two hours of maintenance/troubleshooting training, and a post-acceptance follow-up visit. A project point of contact and weekly progress updates are requested. - Pricing and performance: Provide itemized equipment, software, delivery, installation, support, and warranty pricing, including one- and three-year options. Work is planned to begin in July 2027, with completion required by the end of that month; no ongoing service term is specified.

Description

Martin Luther King, Jr. Charter School of Excellence is seeking proposals to replace its dated and unreliable public-address system throughout the campus. The work includes supplying and installing a new system, speakers, wiring, and strobe lights, removing existing equipment, and providing features for announcements, emergency announcements, and scheduled bells. The system should support integration with the school’s Zoom VoIP system, with two-way communication preferred; proposals must include itemized pricing, service and warranty details. A mandatory pre-bid meeting is scheduled for November 9, 2026, and bids are due December 7, 2026.

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