Santa Monica Opengov #487

Santa Monica City Hall UPS and cooling replacements with five years of citywide support

The City of Santa Monica is seeking replacement power and cooling equipment for City Hall, plus five years of support for critical systems across City facilities. - Buyer: City of Santa Monica, Information Services Department. - OEM: APC equipment is identified in the existing inventory; replacement models are not specified. - Equipment requested: One City Hall UPS replacement with capacity at least equal to the existing APC SY20K80H, and seven in-row cooling replacements meeting or exceeding the performance of existing APC ACRC100 units. - Citywide support: Maintenance, repairs, emergency response, equipment and consumables replacement, technical support, and condition assessments for UPS, cooling, and environmental monitoring systems. The inventory includes one APC SYCF40K UPS at each of the Main Library and Big Blue Bus, and approximately 20 APC NetBotz monitoring units citywide. - Installation and continuity: Work includes batteries, cabinets, bypass panels, electrical and mechanical work, chilled-water connections, controls, sensors, monitoring, testing, and removal and disposal. Installation must be phased to maintain critical systems; temporary UPS or cooling must be provided when needed. - Service and qualification requirements: At least annual preventive maintenance and 24/7 service availability, with generally four-hour initial response targets; onsite targets are four hours for critical and eight hours for noncritical issues. The contractor must have at least five years of relevant experience and three comparable projects, applicable California licenses, and current manufacturer certification or authorized-service status. - Warranty and labor requirements: Manufacturer warranties and at least a one-year installation labor and workmanship warranty are required. California prevailing-wage and apprenticeship requirements apply.

Description

The City of Santa Monica seeks qualified vendors to replace the UPS and seven in-row cooling units at City Hall, including associated electrical, mechanical, monitoring, testing, and equipment-disposal work. The contractor will also provide citywide maintenance, repairs, assessments, replacement, and support for UPS, cooling, environmental monitoring, and related equipment at multiple City facilities. Services include 24/7 support with specified response times, preventive maintenance, emergency response, project coordination, documentation, and warranties. The contract term is five years, and attendance at the October 12, 2026 job walk is mandatory.

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