SAM #N0018927QD007

Sole-source IFLEX summit venue and event services

The Department of the Navy is seeking a sole-source conference venue and event-support package for the Vice Chief of Naval Operations’ IFLEX summit. - Government buyer: Department of the Navy, NAVSUP Fleet Logistics Center Norfolk; contact listed as Paul Pepi. - Venue provider: The Kellogg Conference Hotel at Gallaudet University. No OEMs, product manufacturers, or product part numbers are identified. - Services requested: One conference and event-support package for approximately 35 attendees, including lodging, meals and refreshments, conference and breakout rooms, registration and work areas, AV/IT and technical support, fitness and team-building facilities, convention staffing, emergency/medical support, parking, and continuous on-site security. Shuttle service to airports and Metro stations is preferred but optional. - Lodging needs: Approximately 35 attendee rooms nightly during the summit, about 3 advance-team rooms, and 2–3 upgraded VIP rooms nightly. Rates must be within applicable federal per diem. - Location and venue requirements: The attachment specifies proximity within 20 miles of 2000 Navy Pentagon, 25 miles of DCA and IAD airports, and 10 miles of a Metro stop. The initial notice instead states within 10 miles of the Pentagon; confirm which distance requirement governs. Accessibility and operational requirements also apply. - Requirement discrepancy: The initial notice describes capacity for 120 personnel in classroom seating, while the attachment describes approximately 35 attendees. The venue must provide appropriate meeting and breakout space; confirm the required capacity. - Notable procurement detail: The requirement is described as sole-source because other venues assessed reportedly did not meet the mission requirements. - Products: No products or product quantities are specified.

Description

This requirement is sole source as a result of The Kellogg Conference Hotel on Capitol Hill at Gallaudet University is the only source able to satisfy the agencies requirements. The Kellogg Conference Hotel is able to accommodate all variations of requirements that includes being situated in close proximity to the Pentagon, guests lodging, group dining facilities, indoor and outdoor physical fitness facilities, various meeting spaces for variety of programs, adequate security, and AED trained personnel. The majority of speakers who brief at the conference are from the DC area, either at the Pentagon, or in the District itself. Holding the conference near the NCR keeps transportation costs to near zero for speakers The Kellogg Conference Hotel is located on a closed campus under the jurisdiction of Gallaudet University’s Public Safety Officers, assistant supervisors, and supervisors are considered Special Police Officers and are commissioned by the District of Columbia. Dispatchers are certified in Emergency Medical Dispatch with specialized training in response to police, fire, and medical emergencies. The Kellogg Conference Hotel has access to the Gallaudet University athletic field that can be used as a helipad in the event of a medical emergency evacuation is required.

The venue must be easily accessible from the Pentagon in order to minimize travel costs. It must have sufficient capacity to support 120 personnel in a classroom and breakout space for side bar conversation and spouse sessions. Must be able to provide service 15 – 20 November 2026.

Other venues were contacted and assessed, but none could meet the mission requirements. The Kellogg Conference Hotel fulfills all the above requirements. Further, they are within 10 miles of the Pentagon. Therefore, they are the only available choice.

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