Building and General Services of Vermont #RFP 147

Vermont DMH annual conference and ad hoc venue services

The Vermont Department of Mental Health is seeking venue partners for its annual statewide conference and as-needed training and conference events. - Government buyer: Vermont Agency of Human Services, Department of Mental Health (DMH). - Scope of services: - Annual conference venue for a one-day, in-person event for approximately 350 attendees, including a general session and up to seven breakout rooms. - Ad hoc venues for smaller trainings, meetings, and conferences, from single-room events to multi-room gatherings; the State may contract with multiple venues. - Annual conference requirements: Meeting and support spaces, audiovisual equipment and internet, breakfast and lunch, snack and beverage breaks, optional group dinner, event management, itemized invoicing, accessible facilities, and sufficient free on-site parking. A guest-room block of up to 40 rooms per night is anticipated. - Ad hoc event requirements: Proposals should describe capacity and available meeting space, audiovisual, food and beverage, lodging as applicable, accessibility, parking, and event management. Predictable rates are requested. - OEMs and vendors: No OEMs, vendors, or product part numbers are identified. No physical products or quantities are specified. - Commercial terms: The contract term may be up to five years. Annual conference use is not guaranteed, and there is no minimum number of ad hoc events or guaranteed business volume.

Description

The Vermont Department of Mental Health seeks venue services under two scopes: a multi-year venue contract for a one-day statewide annual conference for up to 350 attendees, and contracts for smaller ad hoc training and conference venues. The annual conference is expected in late May or early June, and ad hoc events may range from single-room trainings to multi-room conferences. Bidders may respond to either or both scopes, and the State may award contracts to multiple venues. The contract term may be up to five years, with no guaranteed annual conference use or minimum volume of ad hoc events.

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