Windham Town Civicplus #2026-11-02

Venue management and operation for three Town of Windham event facilities

The Town of Windham is seeking a professional operator for three Town-owned event venues in Willimantic. - Buyer: Town of Windham, Connecticut, through the Town Manager’s Office. - Venues: Shaboo Stage, Jillson Square, and Jillson Event Space. - Requested service: One integrated venue-management and operations engagement covering scheduling, rentals, programming, event coordination, marketing, sponsorship and revenue development, vendor coordination, and financial and operating reports. - Operational requirements: Address permitting, licensing, insurance, health and safety, and coordination with Town departments and public-safety agencies; recommend maintenance, equipment, infrastructure, and facility improvements. - Town oversight and access: The Town retains ownership, policy oversight, approval of the annual operating plan and general rental-fee structure, and authority over major capital decisions. Facilities must remain available for municipal use, including up to nine Town-sponsored community events each year during May through September without a facility rental fee. - Proposal content and compensation: Include qualifications and comparable experience, key personnel and references, a first-year operating plan, programming and community-engagement approach, marketing and sponsorship strategy, and a detailed financial proposal with budget assumptions. Compensation may be a fixed fee, revenue share, performance incentives, hybrid, or another explained structure. - OEMs and named vendors: No OEMs or commercial vendors are identified.

Description

The Town of Windham seeks proposals from qualified organizations or firms to manage and operate the Shaboo Stage, Jillson Square, and Jillson Event Space in Willimantic, Connecticut. The selected operator will handle day-to-day operations, programming, scheduling, rentals, marketing, event coordination, sponsorship development, and related reporting. The Town will retain ownership, policy oversight, approval of the annual operating plan and general rental fees, and responsibility for major capital decisions. Proposals are due by 2:00 PM on November 30, 2026, to the Town Manager's Office.

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