New York State Contract Reporter #IFB 26-091

BMS preventive maintenance and repair services for NYCCC Brooklyn

New York State OMH is seeking five years of Building Management System maintenance and repair services for the NYCCC Brooklyn campus. - Buyer: New York State Office of Mental Health (OMH), Bureau of Procurement Enterprise Services, for New York City Children’s Center (NYCCC), Brooklyn Campus. - OEM: Johnson Controls Inc. The system is identified as Johnson Controls Metasys BMS/DDC; the solicitation also mentions Johnson Controls as the provider of a similar prior contract, not as the awardee here. - Scope: Scheduled preventive maintenance for Buildings 1 and 2, corrective-action-based maintenance (CABM), and time-and-materials repair services for the BMS and ancillary equipment. Appendix D contains the equipment list, maintenance tasks, and schedule matrix; identified equipment includes 19 dampers and 62 reheat control valves. - Estimated annual service quantities: Quarterly maintenance, 4 visits per building; semi-annual maintenance, 2 visits per building; annual maintenance, 1 visit per building. CABM: 80 hours for a BMS automation specialist and 160 hours for a mechanical technician. Repair labor: automation specialist, 60 straight-time and 24 overtime hours; mechanical technician, 100 straight-time and 24 overtime hours. Training: 8 hours. Materials allowance: $10,000 per year, estimated at $50,000 over five years. - Notable requirements: Mandatory site visit; New York prevailing wage rates; requested emergency service requires a two-hour on-site response. Material markup is fixed at 10%; travel time and travel expenses are not reimbursed. Repairs outside routine maintenance require facility approval and a not-to-exceed proposal, with service records and reports required.

Description

The NYS Office of Mental Health and New York City Children's Center – Brooklyn seek a contractor to provide preventive maintenance for the Building Management System (BMS) and ancillary equipment at 1819 Bergen Street, Brooklyn, New York. The scope includes specified maintenance tasks, an equipment list, and a schedule matrix detailed in Appendix D of the contract boilerplate. The solicitation is an Invitation for Bid with a five-year contract term, and bids must use the separate Excel Bid Quote Sheet. A mandatory site visit is scheduled for November 18, 2026; bids are due December 17, 2026, at 3:00 PM ET.

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