SAM #27-000177

NIH intends to sole-source three Philips Cardiac Workstation 7000 units, compatible trolleys, and implementation services

NIH’s Clinical Center plans a sole-source purchase of Philips cardiac workstations to preserve its existing EKG-to-CRIS workflow. - Agency and approach: The National Institutes of Health (NIH), Clinical Center, Department of Clinical Research Informatics, through the Office of Purchasing and Contracts, intends to issue a firm-fixed-price purchase order to Philips North America. This is a notice of intent, not a request for quotations. - Products and services: Three Philips Cardiac Workstation 7000 units, compatible trolleys, and implementation services. - Key requirement: The systems must work with the Clinical Center’s established Philips-to-CRIS EKG interface, supporting electronic orders and results and automated EKG report review, annotation, signing, and upload. - Compatibility rationale: A different manufacturer’s system requiring a new interface is not considered to meet the requirement as currently defined because of the added development, validation, implementation, and operational risks. - Market response: Interested parties may submit information about their capabilities.

Description

This acquisition is for three (3) Philips Cardiac Workstation 7000 units, compatible trolleys, and implementation services for patient care at the National Institutes of Health (NIH) Clinical Center (CC) Department of Clinical Research Informatics (DCRI).

•             Product Service Code: 6515 – Medical Instruments, Equipment, and Supplies

•             NAICS Code: 339112 – Surgical and Medical Instrument Manufacturing

•             Place of Performance: Bethesda, MD 20892 USA

POTS: 27-000177

Description:

This is a notice of intent, not a request for a quotation.  A solicitation document will not be issued and quotations will not be requested.

The National Institutes of Health (NIH) intends to award a fixed price purchase order to Philips North America, located at 222 Jacobs St, East Cambridge, MA, on a firm fixed price sole source award basis to provide three (3) Philips Cardiac Workstation 7000 units, compatible trolleys, and implementation services for patient care at the National Institutes of Health (NIH) Clinical Center (CC) Department of Clinical Research Informatics (DCRI).

The Clinical Center’s requirement is driven by interoperability with its existing EKG-to-CRIS environment. The SOW states that the Philips model can be added to the existing CRIS interfaces, enabling electronic orders/results and an automated workflow in which authorized staff can review, annotate, and sign EKG reports online for automatic upload to CRIS. The SOW further states that this automation is intended to reduce errors, keep reports digital, improve availability, and improve patient safety.

A different manufacturer’s product that requires development of an additional interface would not meet the requirement as presently defined because it would add interface development, validation, implementation, and operational risk outside the intended scope. Accordingly, the unique qualification is native/established compatibility with the existing Philips-to-CRIS interface and workflow, not merely the manufacturer’s trade name.

This acquisition is being conducted using policies unique to the Federal Acquisition Regulation (FAR) Part 13 – Simplified Acquisition Procedures, Subpart 13.106-1(b)(1), For purchases not exceeding the simplified acquisition threshold (SAT), contracting officers may solicit from one source if the contracting officer determines that the circumstance of the contract action deem only one source reasonably available.  Contracts awarded using FAR Part 13-Simplified Acquisition Procedures are exempt from the requirements of FAR Part 6-Competition Requirements.

Interested parties may identify their interest and capabilities in response to this posting. The determination by the Government not to compete the proposed requirement based upon responses to this notice is solely within the discretion of the Government.

Comments to this announcement, referencing this posting number, may be submitted to the NIH, Clinical Center, Office of Purchasing and Contracts, prior to the closing date specified in this announcement, to the attention of Kristin Nagashima, Contract Specialist via email to Kristin.nagashima@nih.gov by November 23rd, 2026 at 5pm EST.

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