SAM #19BH2027Q0001

Belize Mission health and group life insurance services

The U.S. Department of State, through the U.S. Embassy Belmopan, is seeking a provider for combined health and group life insurance for eligible U.S. Government personnel in Belize. - Buyer: U.S. Department of State, U.S. Embassy Belmopan / U.S. Mission Belize; participating agencies include State, Defense, Justice, Agriculture, MCC, and Peace Corps. - Services: Health insurance for eligible employees and dependents, plus group life, accidental death and dismemberment, and disability coverage. Health benefits include medical, emergency, maternity, prescription, dental, optical, hearing, mental-health, and qualifying out-of-country care. Benefits, exclusions, caps, and reimbursement terms are specified in the solicitation. - Coverage and enrollment: Health plan categories are Self, Self Plus One, and Family. Solicitation estimates vary by contract year; base-year estimates are 24 Self, 22 Self Plus One, and 83 Family premiums. A separate census summary identifies 19 employees with single coverage. These figures describe estimates, not guaranteed enrollment quantities. - Life benefits: Natural-death and total-disability benefits are 24 times monthly basic salary; accidental-death benefits are 30 times monthly basic salary. Partial-disability benefits vary by loss. The Government pays 100% of life premiums and generally pays 90% of health premiums. - Notable requirements: One award is intended to cover both health and life insurance. Medical coverage is required; Group Personal Accident coverage cannot replace it. The documents cite differing health annual maximums (BZD 78,000 and BZD 200,000 per covered person), so the applicable solicitation requirements should be confirmed. Contractors must demonstrate appropriate insurance licensing and plan-administration capability, administer claims, provide benefit materials, and submit claims reporting. - OEMs and vendors: No insurance carrier, OEM, or vendor is named in the provided materials. No product part numbers are specified; CLIN identifiers are listed below. - Term: One base year, four 12-month option years, and a separate option for up to six additional months, subject to the solicitation's stated duration limits. - Value context: Historical annual premiums were approximately BZ$485,000–BZ$507,000. A rough multi-year planning estimate is approximately US$1.2 million–US$1.5 million; this is not a stated government estimate and may vary with enrollment, riders, and price adjustments.

Description

This a Request for Quotations (RFQ) for Health and Life Insurance Services.  If you would like to submit a quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.

The U.S. Government intends to award a purchase order to the responsible company submitting an acceptable offer at the lowest price.  We intend to award a purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

Quotations are due on November 10, 2026 at 4:00 pm (local time). No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.

Your quotation must be submitted electronically to GillettER@state.gov. It is important to make sure the submission is made in the  specified size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.  The email subject line must read “Solicitation 19BH2027Q0001”.

In order for a quotation to be considered, you must also complete and submit the following:

SF-1449 Section I, Pricing Section 5 Representations and Certifications Additional information as required in Section 3 The Offeror should submit a completed IRS Form W-14, found at www.irs.gov/w14, to ensure compliance with FAR 52.229-11 Proof of SAM Registration

Notwithstanding FAR 4.203-1(b)(5)(ii), the Contracting Officer has determined that it is in the best interest of the U.S. Government that offerors be registered in the SAM (System for Award Management) database at https://www.sam.gov at the time of submitting a proposal.

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