SAM #4MS0260

Noncompetitive 120-month extension of office-space lease LMS60362 in Ackerman, Mississippi

GSA documented a noncompetitive 120-month extension of existing office-space lease LMS60362 in Ackerman, Mississippi. - Action: A justification for other than full and open competition supports extending the existing lease. - Term: The requested extension is 120 months. The current lease expires October 31, 2026; extension start and end dates are not specified. - Rationale: Delays in obtaining replacement federal space, preserving government occupancy rights, avoiding holdover costs, and meeting a location-specific agency mission. - Acquisition context: The extension is within the Simplified Lease Acquisition Threshold (SLAT). The occupying agency and mission details are not identified. - Cost and suppliers: Estimated net annual rent is not provided; no vendor or OEM is identified. No products are requested.

Description

ATTACHED: Justification for Other Than Full and Open Competition

Memo to File Project Number: 4MS0260

Documentation to Explain the Absence of Competition – Lease Extension Within SLAT

Lease number LMS60362 occupied by located at will expire on October 31, 2026. It has been determined that the government requires an extension for 120 months as noted in the Acquisition Plan located in the lease file. The estimated net annual rent of this action is $ , which is within the Simplified Lease Acquisition Threshold (SLAT). The decision to pursue a lease extension is supported by GSAR 570.405. The agency occupying the leased space is scheduled to move into other Federally controlled space, but encounters unexpected delays in preparing the new space for occupancy The government encounters unexpected delays outside of its control in acquiring replacement space The government is consolidating various agencies and the contracting officer needs to extend the terms of some leases to establish a common expiration date The agency occupying the space has encountered delays in planning for a potential relocation to other federally controlled space due to documented organizational, financial, or other uncertainties This extension for a lease below the simplified lease acquisition threshold is necessary as: Cost based rationale Lease extensions represent short-term contracting actions which are necessary to protect the occupancy rights of the government when the government cannot vacate the premises by the expiration of the existing contract term. Extensions avoid the costs associated with holdover tenancies. Additionally, the government cannot reasonably expect to recover the costs associated with relocation of the tenant agency through full and open competition of a separate short-term lease to cover the term of this extension. Mission based rationale The agency’s mission for this location requires a unique location and cannot be satisfied through any alternative locations. The agency’s mission and justification for a unique location is summarized below:

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