SAM #36C24727Q0067

VA market research for two dental vacuum pumps and a replacement control system

The Department of Veterans Affairs is researching replacement dental vacuum equipment for the Carl Vinson VA Medical Center in Dublin, Georgia. - Government buyer: Department of Veterans Affairs, Veterans Health Administration, Network Contracting Office 7; end user is the Carl Vinson VA Medical Center, Building 3. - OEM/reference equipment: RAMVAC Bison 9 dental vacuum pumps and an OWL (On-Wall Logic) control system are cited as existing equipment, not required brands. No specific replacement manufacturer is mandated. - Products requested: - Two dental vacuum pumps, each rated at least 80 CFM at 7 inches Hg, supporting at least 10 simultaneous users, and compatible with existing 208/230V three-phase power. - One replacement control and monitoring system, including display, hub, power supply/transformer, communication wiring, and integration or reconfiguration of remote switch panels. It must provide pump control, vacuum monitoring, and fault/alarm functions compatible with the replacement pumps. - Services and requirements: Remove and dispose of existing equipment; install and integrate pumps and controls; complete required piping, electrical, and control-wiring work; test, commission, and demonstrate the system; clean the work area; and provide manuals, maintenance information, warranty, and as-built documentation. Installation personnel must hold current ASSE 6010 Medical Gas Systems Installer certification. - Performance period: One-time replacement, anticipated within 90 calendar days after award. An extension may be agreed if equipment lead times exceed that period; evening or weekend coordination may be needed to minimize disruption to patient care. - Opportunity status: Market research seeking capability information; it is not a solicitation or commitment to award.

Description

SOURCES SOUGHT / REQUEST FOR INFORMATION Building 3 Dental Vacuum Pump Replacement Carl Vinson VA Medical Center, Dublin, Georgia

PROPOSED NAICS: 811210 Electronic and Precision Equipment Repair and Maintenance PROPOSED PSC: J065 Maintenance, Repair, and Rebuilding of Medical, Dental, and Veterinary Equipment and Supplies PURPOSE The Department of Veterans Affairs, Network Contracting Office 7, is conducting market research to identify businesses capable of performing the Building 3 Dental Vacuum Pump Replacement requirement at the Carl Vinson VA Medical Center. Responses are requested from all interested businesses, particularly SBA-certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) and Veteran-Owned Small Businesses (VOSBs). Information received will assist the Government in determining the appropriate acquisition strategy, including potential set-aside opportunities. No set-aside determination has been made. REQUIREMENT The contractor shall provide all labor, supervision, materials, equipment, tools, transportation, and technical expertise necessary to replace two existing dental vacuum pumps and the associated control system in the attic of Building 3. The anticipated work includes: Site assessment and preparation. Safe disconnection, removal, and disposal of existing pumps, obsolete controls, and associated components. Supply and installation of two replacement dental vacuum pumps. Supply and installation of a compatible replacement control and monitoring system. Necessary piping adjustments, electrical connections, control wiring, and integration with the existing dental vacuum system. Operational testing, leak testing, verification, and demonstration of the completed system. Delivery of operating manuals, maintenance information, warranty documentation, and applicable as-built documentation. The SOW identifies minimum pump performance requirements, including a minimum rated capacity of 80 CFM at 7 inches Hg, support for at least 10 simultaneous users per pump, and compatibility with existing 208/230V three-phase electrical service. Replacement equipment may be from any manufacturer that meets the SOW s performance and compatibility requirements. The existing RAMVAC Bison 9 pumps and OWL controller are identified for reference. The SOW requires personnel performing installation to hold current ASSE 6010 Medical Gas Systems Installer certification. Respondents should identify their ability to meet this requirement and describe any recommended clarification of its applicability. See the attached SOW for complete requirements. LOCATION AND COMPLETION PERIOD Carl Vinson VA Medical Center Building 3, Dental Services 1826 Veterans Boulevard Dublin, GA 31021 The anticipated completion period is 90 calendar days after award. Respondents should identify equipment lead times and any conditions that could affect this schedule. Work may require coordination for evenings or weekends to minimize disruption to patient care. REQUESTED RESPONSE Interested businesses should provide: Company name, address, website, point of contact, telephone number, and email address. Unique Entity ID (UEI), CAGE code, and SAM.gov registration status. Business size under proposed NAICS 811210 and applicable socioeconomic classifications. SDVOSB and VOSB respondents should identify their current SBA certification status. A capability statement addressing the complete SOW, including pump replacement, controller integration, piping and electrical connections, testing, and installer qualifications. Up to three examples of relevant dental vacuum or comparable medical vacuum system projects, including scope, completion date, and whether the company served as prime contractor or subcontractor. The work the company anticipates performing with its own personnel and the work it anticipates subcontracting. SDVOSB/VOSB respondents should describe their ability to comply with applicable limitations on subcontracting. Anticipated equipment availability, delivery lead time, and ability to complete the requirement within 90 calendar days after award.

SUBMISSION INSTRUCTIONS Email responses to: Jessica Cummings, Contracting Officer Jessica.Cummings3@va.gov Subject line: Sources Sought Building 3 Dental Vacuum Pump Replacement [Company Name] Responses must be received by November 6, 2026 at 12PM, Eastern Time. DISCLAIMER This notice is for market research and planning purposes only. It is not a solicitation, request for quotation, or commitment to award a contract. The Government will not reimburse costs incurred in preparing a response. Responses are not offers and cannot be accepted to form a binding contract. Any future solicitation will be issued separately. Responding to this notice is not a prerequisite to participating in a future solicitation.

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