Tarrant County Ionwave #F2027035 Addendum 1

Tarrant County UPS Preventive Maintenance, Repair, and Equipment Support

Tarrant County is seeking a multi-site contract for UPS maintenance, repairs, and equipment support at four county facilities. - Buyer and locations - Tarrant County, Texas; Purchasing Department, with technical requirements prepared by Facilities Management. The bid identifies Julian Cano, Senior Buyer, as the Purchasing contact. - Covered facilities: Corrections Center, Green Bay Jail, Lon Evans Corrections Center, and Plaza Building. - OEMs and equipment identified - Gamatronic: Power+ SA 10 kVA UPS equipment at Green Bay Jail, with a battery cabinet supporting up to 32 7Ah batteries. Two serial numbers are listed for the Green Bay equipment. - Liebert: Two Model 610, 750 kVA UPS units at Plaza Building, serial numbers D07F5E0040 and D07F5E0039. - Eaton: One 9155-8-10_32 UPS at the Corrections Center; one 9170 and three 9155-8-10_64 UPS units at Lon Evans Corrections Center. - Alber: Plaza Building battery-monitoring equipment: one CM-XL8 controller, ten DCM-XL48 modules, and two RTM-XLR modules. - Loose VRLA batteries are listed as county emergency inventory, not as new batteries requested for service: 52 at the Corrections Center and 29 at Lon Evans. The specifications also identify installed battery banks on some Eaton units. - Services requested - At each of the four facilities, perform two quarterly inspections, one six-month inspection, and one annual inspection per year. - Provide UPS repairs as needed, including labor rates for regular business hours, non-business hours, and holidays. The county requests UPS equipment supply as needed, but provides no quantity for new equipment. - Notable requirements - Respond within four hours after a service call. Obtain written county approval before repairs and provide itemized quotations; parts and materials may be charged at cost plus a markup of no more than 25%. - Contractors must be authorized by the relevant manufacturer to sell, install, and service the UPS brands, and must use OEM parts for warranty repairs. - Annual battery rundown tests must use a load bank, not the equipment powered by the UPS. Maintenance includes equipment and battery checks, electrical measurements, cooling and connection checks, cleaning, applicable software updates, transfer-switch and breaker testing, operational testing, and thermal scans. - Maintenance pricing must include delivery, travel, fuel, materials, and service costs. Tarrant County may add or remove equipment, services, or locations. - Personnel accessing county data or secure facilities must pass required criminal background checks. For hosted or cloud solutions, security terms include protecting county data, notifying the county of breaches within 48 hours, keeping data in the contiguous United States, providing patches, and allowing audits. Russ Scott, Chief Information Security Officer, is identified as the security contact.

Description

Tarrant County seeks bids for preventative maintenance, repair services, and the supply of uninterruptible power supply (UPS) equipment for buildings in downtown and suburban areas, including the Corrections Center, Green Bay Jail, Lon Evans Corrections Center, and Plaza Building. Work includes scheduled quarterly, six-month, and annual maintenance inspections, as-needed repairs, and related reporting. Contractors must be able to respond within four hours after a service call; Tarrant County may add or delete equipment, services, or locations. The initial contract term is 12 months, with two optional 12-month renewals, and bids will be evaluated for award to the lowest-priced bids meeting specifications.

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