San Mateo County Transportation Authority Planetbids #26-S-J-S-135

Vending machines, stocking, and service for SamTrans and Caltrain offices

SamTrans and Caltrain are seeking a provider to supply and operate vending machines at their offices in Millbrae, Menlo Park, and San Jose. - Government buyers: San Mateo County Transit District (SamTrans) and Peninsula Corridor Joint Powers Board (Caltrain); the agencies expect separate agreements. - Requested equipment: 6 cold-beverage machines, 6 snack/food machines, and 1 hot-beverage machine. Machines are to be vendor-owned, new, unused, and current models; no OEM, brand, or part number is specified. - Key machine requirements: EPA Energy Star labeled, ADA-compliant controls, low operating noise, unit sales reporting, cashless payments including tap-to-pay, and acceptance of cash through bill acceptors and coin change. - Product selection: Cold drinks should include options such as soda, juice, and bottled water. Snack/food machines should offer varied snacks, healthy choices, grab-and-go meals, and gluten-free options. The hot-beverage machine should offer coffee, decaffeinated coffee, tea, hot chocolate, cream, sugar, and cups. - Services: Install, stock, replenish, clean, maintain, and repair machines; monitor product freshness; handle refunds and equipment issues; remove machines at the end of service; and provide monthly sales and commission reporting. The provider supplies and pays for its equipment and related installation and maintenance. - Commercial arrangement: The provider pays each agency a commission calculated as a percentage of net sales. The solicitation does not state a contract value. - Named OEMs: None identified. No specific machine manufacturer or model is required.

Description

The San Mateo County Transit District and Peninsula Corridor Joint Powers Board are seeking proposals for vending machine services at Agency offices. The work includes placing vending machines, stocking beverage and food items, servicing the machines, and removing them when required. The Agencies intend to award one contract to the selected proposer for each Agency, with a five-year base term and up to three one-year options. Each agreement will generate a commission for the respective Agency based on a percentage of net sales.

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