Los Angeles County Lacounty #RFB-IS-27200298

Los Angeles County procurement for 100 Ricoh fi-8170 document scanners with five-year warranty

Los Angeles County is seeking 100 Ricoh fi-8170 desktop document scanners, bundled with five-year Advanced Exchange Warranty coverage. - Government buyer: County of Los Angeles, Internal Services Department, for the Sheriff’s Department; the attachment identifies Edmond Warren. - OEMs and named vendors: Ricoh is the named scanner OEM. ABBYY is referenced as the example for equivalent OCR software. PaperStream Capture and PaperStream ClickScan are named software products. - Requested product: 100 new, latest-model high-speed desktop document scanners, Ricoh FI8170/fi-8170 or equal. The listed bundle includes a five-year Advanced Exchange Warranty. Used, refurbished, and remanufactured units are not accepted. - Core performance and handling: Duplex scanning at a minimum of 70 pages per minute simplex and 140 images per minute duplex; at least 600 dpi optical resolution; adjustable output resolution of 50–600 dpi, enhanced up to 1200 dpi; ADF and manual feed; at least 100-sheet ADF capacity; and a daily duty cycle of at least 10,000 sheets. Scanners must handle documents from 1.9 × 2 inches through 8.5 × 14 inches, long pages up to 240 inches, paper weights of 20–465 g/m², and plastic cards up to 1.4 mm thick. - Required features and compatibility: Ultrasonic and length-based multifeed detection, paper protection, feed image monitoring, USB-C (USB 3.x) and Ethernet connectivity, and required power, environmental, ENERGY STAR, and RoHS compliance. Supported systems include Windows, Windows Server, macOS, and Ubuntu Linux. - Included software and image processing: TWAIN/TWAIN x64, WIA, ICA, and SANE drivers; PaperStream Capture or equivalent; PaperStream ClickScan or equivalent; an error recovery guide; OCR software equivalent to ABBYY FineReader; and administrative management software. Image-processing needs include automatic color detection, blank-page removal, dynamic thresholding, background and hole-punch removal, deskew and auto-crop, dropout color selection, multi-image and split-image output, index-tab cropping, and vertical-streak reduction. - Equal models: Must meet or exceed the specifications and include detailed manufacturer documentation demonstrating compliance and identifying the manufacturer, model, product description, and any deviations.

Description

Los Angeles County is requesting bids for 100 document scanners for the Sheriff’s Department. The scanners must be Ricoh fi-8170 models or equal and meet or exceed the detailed requirements, including automatic document feeding, duplex scanning, minimum speeds of 70 pages per minute simplex and 140 images per minute duplex, and specified document handling, connectivity, power, software, and image-processing capabilities. New, latest-model equipment is required; used, refurbished, and remanufactured equipment will not be accepted. Bids must be submitted online through the Vendor Self Service portal by November 13, 2026 at 12:00 PM, and include completed required forms and detailed manufacturer documentation for any equal model offered.

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