E-Rate #270003066

Vermilion Parish School District E-Rate Category 2 Network Equipment and Services

Vermilion Parish School District is seeking E-Rate Category 2 network equipment, installation, maintenance, and managed services for its schools. - Government buyer: Vermilion Parish School District (also referred to as Vermilion Parish Schools / Vermilion Parish School Board), Abbeville, Louisiana; office: Vermilion Parish School Board Office. - Named OEMs: HPE Aruba (Aruba) for switches and wireless access points; Palo Alto Networks for firewalls; and American Power Conversion (APC) for UPS equipment. Equivalent products are allowed for the named equipment categories. - Major equipment quantities: 1,000 antennas, connectors, and related components; 350,000 feet of cabling; 2 firewalls; 250 racks; 700 switches; 400 UPS/battery backup units; and 875 wireless access points. Detailed model-level quantities are not provided. - Specified product models and parts: Aruba switch part numbers JL658A, JL702C, JL700C, S3L77A, R0M46A, S3L75A, JL728B, and JL725B; Aruba access points AP-725 (S4A25A), AP-765 (S4K19A), AP-745 (S5R01A), AP-723H (S6Q80A), and AP-763 (S4K09A); Palo Alto PA-3530 (PAN-PA-3530) and PA-3540 (PAN-PA-3540) firewalls; APC 1500VA UPS (SRTL1K5RM1UC) and 2200VA UPS (SMTL2200RM2UC). - Services and related requirements: Associated software and licenses, three- and five-year license options, three-year support warranties, warranty renewals, installation, configuration, testing, cabling and wiring work, hourly break-fix maintenance, training, project management, asset ledger services, and equipment tagging. Managed Internal Broadband Services (MIBS) are identified for 24 eligible sites; the RFP scope also references 45 sites. - Notable technical requirements: The network must support at least 15,000 simultaneous devices. Turnkey work includes integration with the existing network, migration, labeling, verification of routing and uplinks, testing, and correction of latency or connectivity issues. MIBS proposals must explain monitoring tools, equipment visibility, cost model, staff login access, and training. - Funding and performance: The procurement is tied to E-Rate Funding Year 2027 and is contingent on E-Rate funding and district approval. The anticipated initial award period is up to 36 months, with two optional 12-month extensions, for a maximum of 60 months.

Description

Vermilion Parish Schools is seeking proposals for E-Rate Category 2 products and services for FY2027. The requested scope includes eligible equipment, licenses and support warranties, cabling, Managed Internal Broadband Services for 24 sites, and basic maintenance; the Form 470 lists 1,000 antennas, connectors, and related components, along with other internal-connection equipment and services. Proposals are due December 16, 2026, by 2:00 p.m. CST, and may be hand-delivered or submitted through Central Bidding. The project is contingent on E-Rate funding and may be undertaken at the district’s sole discretion.

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