CanadaBuys #AB3707-0012

CFHA Esquimalt recurring office and residential-unit cleaning services

DND’s Canadian Forces Housing Agency is seeking recurring cleaning services for its Esquimalt office and a residential housing unit. - Government buyer: Department of National Defence (DND / National Defence Canada), Canadian Forces Housing Agency (CFHA), Housing Service Centre (HSC) Esquimalt. - Locations and size: 1343 Woodway Road (2,500 sq. ft.) and 899 Hotham Street (1,600 sq. ft.), Esquimalt, British Columbia; 4,100 sq. ft. total. - Services requested: Recurring cleaning at both locations, generally twice weekly, with no more than three working days between visits unless otherwise specified. The contractor supplies cleaning materials and performs work outside core operating hours. - Twice weekly: remove paper waste, compost and garbage; empty recycling; disinfect high-touch surfaces; clean washrooms and kitchens. The detailed matrix lists 13 workstation paper bins at Woodway and 10 at Hotham, plus one compost bin, two garbage bins and one mixed-recycling bin at each location. Hotham also includes cleaning one tub and surround. - Weekly: vacuum carpets and mats with a power head and mop floors. Location-specific task entries vary in the appendices. - Monthly: clean interior glass and the interior of refrigerators and microwaves. - Twice yearly: clean accessible interior and exterior window panes, without using a step ladder. - Annually: steam-clean carpets. The detailed matrix identifies Woodway; a general matrix describes the task at both locations. - Notable requirements: Cleaning products must be environmentally friendly, non-hazardous and low-odour. Waste from Hotham must be taken to Woodway or disposed of off-site. Security requirements include Reliability-level requirements for the company and personnel; bidders may submit before obtaining the required clearance but must submit the AFR form. The procurement is restricted to eligible Canadian or relevant trading-partner suppliers. Selection is based on lowest price. - OEMs and named suppliers: No OEMs, manufacturers, or service vendors are identified in the procurement documents. - Contract period: One initial 12-month term, with up to two additional six-month options, for a potential total duration of 24 months.

Description

The Department of National Defence’s Canadian Forces Housing Agency requires office cleaning services for the Housing Services Centre (HSC) Esquimalt. Services include scheduled cleaning at two locations, such as emptying waste and recycling bins, cleaning and disinfecting surfaces, washroom and kitchen cleaning, vacuuming, mopping, interior glass cleaning, window cleaning, and annual carpet steam cleaning. The proposed contract period is January 1 to December 31, 2027, with two six-month option periods. Security requirements apply, including minimum RELIABILITY clearance requirements; bidders do not need to hold the required clearance to submit a bid.

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