Illinois BidBuy #27-466MIL-PROCU-B-54424

Five-year overhead crane inspection, maintenance, repair, and certification services for Illinois National Guard facilities

The Illinois Department of Military Affairs is seeking statewide service and maintenance support for its National Guard overhead cranes. - Government buyer: Illinois Department of Military Affairs, through the Illinois Army National Guard (ILARNG), Camp Lincoln and ARNG Facilities; work is at Army and Air National Guard facilities across Illinois. - Scope: Inspect, maintain, repair, test, and certify 28 in-shop overhead cranes. Work includes annual inspections and certification, load testing, pressure-relief and leakage tests, quarterly maintenance activities, routine preventive maintenance, and repair work when approved. - OEMs named in the crane inventory: Shepard Niles, Dayton, Abell-Howe, Conco, Tri-State, Seivert, Demag, Sessco, Yale, Columbus McKinnon, Detroit Hoist, Crane Tec, Uesco, R&M Material Handling Inc., Shannahan, EMH, Waite, Harrington, and Goforth Progressive Crane. The procurement does not identify a single OEM or specific part number for the 28-crane fleet. - Service and pricing quantities: One service scope covering 28 cranes; weekday labor-rate bid lines of 200 hours each for contract years one through four; and a materials-at-cost billing line with a stated estimated usage amount of $100,000 for all five years. The materials estimate is not guaranteed and does not specify products or quantities. - Notable requirements: The contractor must hold an Illinois license for the work and use genuine OEM parts when available. Repairs require Facility Manager approval; repair support must be available 24/7, with critical parts stocked or available on-site within eight hours of notification. Preventive maintenance is scheduled during regular weekday working hours, and the contractor must coordinate testing with a licensed State Inspector and provide inspection, certification, checklist, and quarterly reporting documentation.

Description

The Department of Military Affairs requires inspection, maintenance, repair, and certification of 28 in-shop overhead cranes at Illinois Army and Air National Guard facilities throughout Illinois. Work includes annual inspections, certification, and load testing, with repairs and routine maintenance coordinated with facility managers. The contract term is five years, and the Statement of Work requires the contractor to hold an Illinois license and provide proof with its bid. The solicitation is an open Invitation for Bid, with bids due November 17, 2026.

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