Illinois BidBuy #27-497DVA-QUINC-B-54411

Edwards Fire Alarm System Maintenance and Repair for Hammond Hall

The Illinois Veterans Home Quincy seeks ongoing maintenance and repair of the Edwards fire alarm system serving Hammond Hall. - Government buyer: Illinois Department of Veterans Affairs, through Illinois Veterans Home Quincy (Quincy Veterans Home), Hammond Hall; the attachment identifies Terry Prince by Stephanie Heckenkamp. - OEM: Edwards is the named manufacturer of the installed fire alarm system. No specific service vendor or reseller is named. - Services requested: Quarterly inspections and testing, preventive maintenance, diagnostics, written reports, and repair or replacement of failed or deteriorating Edwards panels, components, parts, peripheral equipment, PC boards, and lightning-suppression devices. - Quantities listed: FY27 includes 4 quarterly testing/inspection units, 40 straight-time maintenance and repair labor units, 4 overtime labor units, and 2 emergency labor units. FY28 includes 4 quarterly testing/inspection units. Units for labor are not further defined, and no line-item quantities are supplied for later years. - Notable requirements: Annual functional testing of initiating devices on a rotational basis; quarterly reports aligned with NFPA 72; notice of fire-alarm impairments within two hours; emergency response within four hours; and coordination with facility staff to limit disruption. Service personnel must be qualified and licensed, and pass background checks. Subcontracting is prohibited. - Term: The solicitation describes a five-year period spanning FY27–FY31; the contract attachment also provides for a maximum total term of up to ten years including renewals and extensions. Exact calendar dates are not included here.

Description

The solicitation seeks five-year fire alarm maintenance and inspection services for the Edwards system at Hammond Hall, Illinois Veterans Home Quincy. Work includes quarterly testing and inspection, preventive maintenance, diagnostics, reporting, and required repairs to support system reliability and life-safety compliance. The vendor must perform functional tests of initiating devices on a rotating basis, provide quarterly written reports, and respond to emergency calls within four hours. A mandatory facility walkthrough is scheduled for November 13, 2026, at 10:30 AM.

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