Union County Public Schools #7-2870002

Integrated school nutrition and food management software for Union County Public Schools

Union County Public Schools is seeking a school nutrition platform and a single contractor to deliver the software and related services across its district operations. - Government buyer: Union County Public Schools (UCPS), Monroe, North Carolina; contact named in the attachment: Jacob Phipps. No sub-agency or office is specified. - Procurement: An integrated food management solution for a district serving approximately 40,000 students across 53 schools. UCPS may select the full solution or selected modules and optional services. - Software scope: Point of sale (POS); purchasing and requisitioning; inventory; menu, recipe, nutrition, allergen, and commodity management; production records; student eligibility and applications; parent portal, account management, notifications, and payments; claims, reconciliation, and regulatory reporting; financial management; analytics, document management, workflows, audit trails, mobile capabilities, and system administration. - Products and quantities: Integrated food management software, including POS capabilities, and supporting POS hardware. No specific products, part numbers, or quantities are provided. UCPS prefers reuse of its current POS hardware. - Implementation and services: The prime contractor must provide and implement the solution and provide hosting, licensing, configuration, project management, system interfaces, data conversion, testing, training, documentation, maintenance, upgrades, and ongoing support. No service quantities are specified. - Integration and operational requirements: Support integration with Infinite Campus and work toward integration with the district’s planned Tyler Munis ERP. The solution should accommodate possible future SIS changes and support secure handling of student, family, employee, payment, and operational data; role-based access; audit trails; configurable workflows and approvals; reduced manual processing; and applicable state and federal reporting. - Named OEMs and vendors/platforms: Infinite Campus (student information system); Tyler Munis (planned financial/ERP platform); Microsoft 365 / Entra ID (identity, single sign-on, and multifactor authentication); K12paymentcenter.com (payment platform); NutriKids (recipes and nutrition operations); and SunPac (vendor purchase orders, receipts, and invoices). These are identified as current or target systems and integration context, not as required solution providers or bidders. - Contract structure: The RFP describes a working one-year contract structure with four renewal years for a five-year cost illustration. No implementation schedule or specific start or end date is stated.

Description

Union County Public Schools is seeking proposals from qualified vendors to provide, implement, host, support, and maintain an integrated food management software and services solution. The solution is intended to support front- and back-of-house operations, improve data quality and reporting, strengthen internal controls, reduce manual processes, and provide secure, accessible services. The selected prime contractor will be responsible for the complete solution, including proposed third-party components; UCPS may choose all or selected modules and optional services. Proposals are due by 2:00 p.m. EST on November 23, 2026, and written questions are due by 2:00 p.m. EST on November 9, 2026.

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