Saskatchewan Tenders #RPL-2026-09

Regina Public Library centralized automated materials handling system

Regina Public Library is seeking a centralized automated materials handling system for its Operations Centre, with a configured sorting layout and ongoing support. - Buyer: Regina Public Library (RPL), with Jeff Demitor, Director, Digital Service Innovation, identified as the contact. - System: One centralized automated materials handling (AMH) system, including hardware and software, with approximately 50 sorting destinations: 12 for SILS blue totes, 1 for RPL grey totes, 33–34 flexible bin/tote destinations, and 3–4 oversized exception-bin destinations. - Compatibility and workflow requirements: Accommodate RPL’s existing Kingsley 50 Series rolling bins and grey and SILS blue totes; support barcode and RFID container manifests; include two staff inductions and two auto unloaders; and automatically apply holds and transit slips. The system must provide operational status and alerts. If existing bins are incompatible, compatible bins must be included in the base proposal. - Named product/vendor: Optional additional Kingsley 50 Series aluminum alloy rolling bins, Product #70272001, are identified as available through Brodart Canada. RPL is interested in about 50 additional bins, potentially bringing the fleet to approximately 80; proposed alternatives must have materially similar dimensions and equal or better usability, and work with the sorter and returns cabinetry. - Optional equipment: Additional oversized exception bins; lift table, sort-point tote stackers, tote dollies, and other logistics supports; a tote-weight solution; and a compressor if the proposed system requires one and RPL’s existing compressor is insufficient. Quantities and specifications for these options are to be proposed where applicable. - Services: Design, manufacture, delivery, installation, setup, commissioning, warranty, software licensing, maintenance, and support. Support must address normal-business-hours and emergency needs, provide timely on-site assistance when required, and include a preventative-maintenance schedule with supplier and RPL responsibilities. - OEMs: No AMH system manufacturer or system part number is specified. Kingsley is identified as the existing bin product line; Brodart Canada is named in connection with those bins. - Term and proposal expectations: Price ongoing software licensing, support, and maintenance for an initial five-year period and provide guidance for later years. Respondents must propose the project timeline and warranty period.

Description

Regina Public Library is seeking proposals for the provision and ongoing service and support of a centralized automated materials handling (AMH) system. The selected respondent is expected to manufacture, deliver, and install a system meeting the library’s requirements and provide associated hardware, software, maintenance, and support. Proposals are sought from respondents with experience delivering and supporting AMH systems of similar scale and complexity for public libraries in Canada. The submission deadline is November 24, 2026, at 12:00 noon Saskatchewan time.

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