Cambridge OpenGov #COC-RFI-FY27-31135

Cambridge market research for integrated ERP and HCM solutions

The City of Cambridge is gathering market information on integrated ERP and HCM solutions for City departments and Cambridge Public Schools. - Buyer: City of Cambridge, Purchasing Department, Massachusetts. - Opportunity type: Market-research RFI for future planning, not a request for bids or proposals; no contract award will result from this RFI. - OEMs and vendors: No specific OEMs, vendors, products, part numbers, or quantities are identified. Respondents are asked to name their proposed products and any third-party products they would use. - Requested solution: An integrated ERP and HCM platform covering HR and personnel administration, employee and manager self-service, recruiting, time and attendance, scheduling, payroll, positions, benefits, compensation, learning and performance, case management, finance, budgeting, purchasing, payables, receivables, cash management, fixed assets, project accounting, grants, and employee reimbursements. - Notable requirements: Integrated data flows that reduce duplicate entry; standard data exchange, APIs, EDI, scheduled feeds, and single sign-on; mobile access; separate test, development, and production environments; document management and retention controls; configurable scheduling and bidding; support for collective bargaining and complex payroll and benefit rules; and purchasing workflows with vendor management, budget controls, audit trails, and reporting. - Requested information and costs: Respondents are asked to describe module availability, implementation phases and timelines, interfaces and replacement-system possibilities, and non-binding low- and high-cost estimates. Requested cost categories include software, implementation and project management, configuration, customization, training, change management, hardware, interfaces, data conversion, hosting, support, and other one-time or recurring costs, including projected annual increases.

Description

The City of Cambridge is seeking information about vendor capabilities and available solutions for ERP and Human Capital Management (HCM) services, as it assesses whether different systems could improve efficiencies across the City and Schools. The RFI covers functional areas including human resources, recruiting, time and attendance, scheduling, payroll, benefits, finance, budgeting, and purchasing. Responses are for market research and future planning only; the source states that no contract will be awarded as a result of this RFI. Vendors are asked to submit technical information and non-binding low and high cost estimates through the Procurement Portal.

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