City of Philadelphia PHLContracts Periscope #B2728275

Zamboni Fleet Maintenance, Repairs, and Parts for the City of Philadelphia

The City of Philadelphia is seeking maintenance, repair, and parts support for its fleet of Zamboni ice-resurfacing equipment. - Government buyer: City of Philadelphia Procurement Department, on behalf of the Department of Fleet Services; the Fleet Management Purchasing office is identified in the solicitation. The Office of Economic Opportunity provides small- and local-business guidance. - OEM: Zamboni is the only named equipment manufacturer; no servicing vendor or reseller is specified. - Equipment supported: Seven machines—one 2015 Model 546 gas unit, two 2020 Model 546 LP-gas units, and four 2013 Model 552 electric units. - Requested work: Semi-annual and annual preventive maintenance, regular-hours repairs, emergency repairs, replacement parts, travel mileage, equipment transport when authorized, and OEM-required subcontracted repairs. - Scheduled line items: Semi-annual maintenance, part 26090-074-011, quantity 20; annual maintenance, part 26090-074-007, quantity 8; regular-hours labor, part 26090-074-000, quantity 30 hours; emergency labor, part 26090-074-008, quantity 12 as listed (the schedule describes an hourly rate but uses “each” as the quantity unit); and a parts discount, part 26090-074, quantity 1. The detailed scope estimates $8,000 for this parts category; an earlier schedule summary lists $5,000, so the documents differ. - Additional pricing items: Miscellaneous unlisted repair parts, part 26090-123, estimated at $2,000 and reimbursed at documented acquisition cost plus no more than 15%; outright parts purchases, part 26090-124, estimated at $8,000; mileage for annual maintenance beyond 100 miles, part 26090-074-009; authorized door-to-door transport for repairs, part 26090-074-010; and OEM-required subcontracting reimbursed at cost plus 5% with supporting invoices. - Maintenance and repair requirements: Semi-annual work includes oil changes and inspections of engine, hydraulic, bearing, and axle components. Annual service is model-specific and includes inspections, adjustments, fluid and filter service, and checks or servicing of relevant mechanical, hydraulic, electrical, safety, and resurfacing components. Repairs require prior authorization. Parts are generally to meet OEM specifications; approved aftermarket alternatives may be used for emergencies. - Estimated value and term: Estimated expenditures are $62,540 for the contract period. The initial term is one year, with up to four additional one-year renewals and a possible extension of up to three months. If the estimate applies to each year, the five-year total would be approximately $312,700; extension costs are not stated. - Small and local businesses: No participation ranges are set, but respondents are expected to make best and good-faith efforts to include eligible small and local businesses. - Other attached requirements: The City’s bid-security program requires annual enrollment and a non-refundable $100 fee for covered services, supplies, and equipment bids. Vendors submitting through PHLContracts must provide a signed consent and authorization agreement. These are submission/enrollment requirements, not equipment services.

Description

The City of Philadelphia is seeking quotes for maintenance of Zamboni ice surfacing equipment for the Department of Fleet Services. The listed work includes semi-annual and annual maintenance, regular-hours and emergency repair labor, and a discount on parts used in repairs. The solicitation indicates that it contains 10 items, although only items 1–5 are shown in the provided content. Quotes must be submitted through PHL Contracts by November 18, 2026, at 10:30 AM.

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