City of Elgin Ionwave #26-038

Elgin Lead Service Line Replacement and Restoration – Contract G

The City of Elgin is seeking a contractor for its Year 4 lead service line replacement and restoration program. - Government buyer: City of Elgin, Illinois, Purchasing Department; grant funding is provided in part by the Illinois Department of Commerce and Economic Opportunity (DCEO). - Scope: Replace approximately 125 residential lead service lines from the water main or b-box to the interior meter, with associated resident coordination, connections, plumbing work, and restoration. - Named OEMs and vendors: Brita (Elite filter, Model OB06); Smith-Blair, Ford, and Cascade (specified tapping saddles); Ford and Cascade (repair sleeves); and A.Y. McDonald (meter connection, NL 74620). Engineering Enterprises, Inc. is the project engineer, not an identified supplier. - Major quantities: 7,500 of 1-inch Type K water service installation, 60 each of 1.5-inch and 2-inch Type K installation, 125 meter connections, 210 point-of-use filters and cartridges, and 140 home assessments. The schedule also includes potholing, service connections and abandonment, plumbing and sewer repairs, tree work, traffic control, and extensive surface restoration. - Notable technical requirements: Trenchless installation by horizontal directional drilling or lead extraction is required unless open-cut work is approved. Filters must meet NSF/ANSI 42 and 53 requirements for particulate reduction and lead removal. Asbestos abatement must be performed by a contractor or subcontractor prequalified with the Illinois Capital Development Board. - Other procurement requirements: The project has a 28% BEP participation goal, Illinois Works apprenticeship requirements, applicable prevailing-wage requirements, and a preference for U.S.-produced materials to the extent practicable. Bidders must document similar experience, including public and private water services, interior residential meters, and trenchless work, and provide at least two municipal recommendation letters. - Schedule: The documents specify a construction completion deadline and a later punch-list deadline, but the punch-list deadline is inconsistent across documents. No contract start date, option years, or annual subscription is specified.

Description

The City of Elgin is soliciting bids to install approximately 125 lead service line replacements from the water main to the interior water meter, including related work and materials throughout the City. The project is funded in part by a Department of Commerce and Economic Opportunity (DCEO) grant and requires 28% Business Enterprise Program participation and compliance with the Illinois Works Jobs Program Act Apprenticeship Initiative. Bids are submitted electronically, and an original bid bond equal to 5% of the bid amount must also be delivered to the City. A mandatory pre-bid meeting is required for general contractors issuing a bid.

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