Clemson University Ionwave #215638279 Addendum 1

Clemson University campus car-sharing program and fleet operations

Clemson University Parking and Transportation Services is seeking a provider to launch and operate a campus car-sharing program for students, faculty, and staff. - Buyer and opportunity - Government buyer: Clemson University, Parking and Transportation Services, Clemson, South Carolina. - The University has no current car-share supplier and wants a 24/7 service for students, faculty, and staff, including people without personal vehicles. - Requested products and services - A fleet of at least five vehicles and one online reservation system with a mobile application, each available around the clock. - The original scope names Chevy Volt and Nissan Leaf as vehicle examples and calls for at least one plug-in hybrid with a wireless charging retrofit. The later addendum says electric vehicles are not wanted and prefers non-plug-in hybrids; it also clarifies that the Evatran retrofit reference does not apply. Vendors should follow the addendum's clarification. - Program development and operations, including market assessment; implementation, marketing, and training; technology support and maintenance; customer service; member and reservation database management; vehicle maintenance; and monthly reporting. - Vendor-provided parking signs and graphics for designated spaces: 11 x 18 inches, bronze, white, and black, subject to Campus Planning review. - Commercial and operating requirements - Vendor pays program launch costs; Clemson does not intend to subsidize the program or pay program fees. Proposals should state members' hourly rental rates and may include revenue- or profit-sharing. - Replace vehicles removed from service within 24 hours in most cases; accident-related replacements may take 3–5 days. - Eligibility includes students aged 18 and over regardless of driving experience. Foreign licenses may establish prior driving experience for international members; a valid U.S. state license may be required. - Insurance minimums: $100,000 bodily injury per person, $300,000 per accident, and $25,000 property damage, plus a free loss-damage waiver covering vehicle damage. - Handle data in the United States; provide AWS SOC 2 documentation and a completed HECVAT when the application lacks its own SOC 2, and maintain a tested disaster-recovery plan. Accessibility must meet WCAG 2.1 or 2.2 Level AA. - Provide monthly metrics such as revenue, customer types, hourly use, maintenance, vehicle usage, and reservations. TigersCommute integration may be a sign-up link. - Named companies and references - No car-sharing vendor or selected vehicle OEM is identified. Chevy Volt and Nissan Leaf are examples in the original scope, not confirmed fleet selections; the addendum's vehicle clarification supersedes the original electric-vehicle language. - Other named references are Amazon Web Services (AWS), Evatran, Workday, TigersCommute, SaltStack, Oracle, Microsoft SQL Server, MITS ChangeMan, and the University of California system. Clemson clarified that the Information Management System, market data tool, MITS ChangeMan, and Evatran retrofit kit are not applicable or available. SCDHHS is not involved in the procurement.

Description

Clemson University requests proposals from qualified firms to develop, implement, and maintain a car sharing program operating 24 hours a day, seven days a week. The program is intended to provide resident and commuter students, international students, faculty, and staff with an alternative to personal vehicles, particularly for people without access to one. The envisioned program should launch by December 15, 2026, and the contract may consist of one-year periods for up to five years. The source states that proposals will be evaluated and awarded to one offeror; the Addendum 1 Q&A provides clarifications on program, vehicle, pricing, and operational requirements.

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