Virgin Islands Buys #BD-27-800-8001-3631

Prepaid St. Thomas Hotel Lodging Account Replenishment

The Virgin Islands Department of Planning and Natural Resources needs prepaid hotel lodging for authorized government travel on St. Thomas. - Government buyer: Virgin Islands Department of Planning and Natural Resources (DPNR), Territorial Parks and Protected Areas Division; the attachment identifies Kristina Edwards, Director. - Lodging provider: Windward Passage Hotel (also written as “Windwards Passage” in the attachment); no product manufacturer or OEM is identified. - Requested service: Prepaid, replenishable lodging account for government-authorized stays on St. Thomas, U.S. Virgin Islands. - The solicitation line item lists 40 room nights. - The attached scope specifies a $8,070 replenishment for 30 room nights at $269 per night. These quantities conflict and should be confirmed. - Room and account requirements: Clean, safe, air-conditioned standard rooms with private bathrooms and wireless internet; reservations must be authorized by the Division. The provider must confirm reservations in writing, track account activity and remaining balance, and supply itemized statements and invoices. - Cost and use controls: Disclose rates, taxes, mandatory fees, cancellation terms, availability restrictions, and optional charges. No unauthorized charges or spending beyond the prepaid balance are permitted. Account use may be intermittent, with replenishment subject to funding and government authorization. - Potential lodging alternatives: Marriott International and Hilton Worldwide Holdings provide hotel lodging that could be considered as alternatives; neither is named as a supplier in the opportunity.

Description

The Virgin Islands Department of Planning and Natural Resources is seeking hotel lodging services to replenish a prepaid corporate room account with Windward Passage Hotel for authorized government travel to St. Thomas. The line item specifies 40 nights; the attached scope document states a replenishment value of $8,070 for 30 nights at $269 per night. The provider is expected to maintain the account, honor authorized reservations, provide suitable accommodations, and supply account records and itemized statements. Quotes are due October 30, 2026, at 2:00 PM.

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