Cedar Rapids Ionwave #PUR0726-014 Addendum 2

Cedar Rapids seeks ERP, payroll, HCM software, and implementation services

The City of Cedar Rapids Finance Department is seeking proposals for a financial ERP, payroll, and HCM platform, with implementation and ongoing support. - Government buyer: City of Cedar Rapids Finance Department, Cedar Rapids, Iowa. - Requested solutions: Financial ERP, payroll and timekeeping, and Human Capital Management (HCM). Vendors may propose one or more scopes; the City prefers an integrated option but may evaluate or award scopes separately. - OEMs and named vendors/systems: No target solution OEM is prescribed. The documents name Oracle PeopleSoft (existing ERP and payroll), NeoGov, SumTotal/WFM, Vector/CrewSense, Kronos, UKG Telestaff, Esri GIS, Assetworks FleetFocus, CivicPlus/Web QA, Oracle CC&B, Bluebeam, Fixed-Base, Paymentus, TenFore, RecTrac, Energov, U.S. Bank, Microsoft Active Directory, Microsoft Excel, Euna Procurement, and IonWave. These are referenced as existing systems, potential interfaces, or the procurement portal—not as required products for the new solution. - Products and quantities: Financial ERP, HCM, and payroll software licensing or subscriptions are requested; no product names, part numbers, or software quantities are specified. Replacement time clocks are also needed, with approximately 40 clocks identified; detailed specifications are not provided. The City serves about 1,400 full-time and 400 seasonal or temporary employees. - ERP functions: General ledger, budgeting, projects and grants, procurement, accounts payable and receivable, treasury, fixed assets, reporting, security, and integrations. - Payroll functions: Public-sector payroll, union rules, time and attendance, deductions, leave, compliance, reporting, and employee self-service. Payroll must be implemented before the financial ERP to maintain payroll operations. - HCM functions: Core HR and employee records, recruitment, onboarding, benefits, performance, learning, compensation and position management, reporting and analytics, security, privacy, and compliance. Payroll processing, timekeeping, scheduling, and workforce management are outside the HCM scope. - Implementation and notable requirements: Proposals should cover project management, process review and design, configuration, data conversion, integrations, testing, training, change management, go-live and stabilization support, maintenance, and technical support. The City expects conversion of at least 10 years of relevant history, including financial, budget, vendor, customer, employee, contract, purchase-order, asset, project, and report data. The solution should support a hybrid or cloud-based deployment and integrate with existing City systems. - Sequence and user estimates: Replacement time clocks and a time-and-attendance file are needed before payroll deployment; payroll is expected to go live first, followed by financials and HCM, subject to dependencies. Estimated users include 1,400 HCM self-service users, 1,800 payroll self-service users, and financial-system users and approvers; exact quantities vary by role and scope.

Description

The City of Cedar Rapids Finance Department is seeking proposals for the purchase and implementation of an Enterprise Resource Planning (ERP) system, payroll solution, and Human Capital Management (HCM) solution. The work includes software licensing or subscriptions, implementation, configuration, data migration, integrations, training, testing, change management, and ongoing maintenance and support. Vendors may propose for one or more of the scopes, and the City may evaluate solutions collectively or independently; the payroll solution must be implemented ahead of the ERP solution. Proposals must be submitted electronically through the City’s Euna Procurement portal, powered by IonWave; the source lists a November 13, 2026 deadline, while a Q&A answer says the close date was extended to November 18, 2026, at 3:00 PM CST.

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