Beaumont County Ionwave #DF1027-01

City of Beaumont request for excess workers’ compensation insurance

The City of Beaumont is seeking excess workers’ compensation insurance to protect the City against covered claims above its self-insured retention. - Buyer and contacts - City of Beaumont, Purchasing Division / Finance Department; coordination also involves the Human Resources office. - RFP contact: Dwayne Oxner, Buyer II. - Insurance requested - Provide excess workers’ compensation coverage that meets or exceeds the City’s current policy, for claims incurred during the coverage period. - Quote four self-insured retention options: $750,000, $1,000,000, $1,250,000, and $1,500,000. Each option is paired with $1,000,000 employers liability and either a $10,000,000 or statutory workers’ compensation limit. Rates are requested for the initial term and its option year. - The carrier must be authorized to do business in Texas, hold at least an A.M. Best A rating, and provide at least 120 days’ written notice of cancellation. - Term and pricing context - Planned one-year initial contract with one additional one-year option. The requested coverage is insurance, not an annual subscription. - Supporting materials include prior flat-fee premiums of $139,520–$213,256 and a carrier quotation with a $213,256 one-year deposit premium or a $440,530 two-year deposit premium. These are reference figures, not an award or a confirmed price for the new contract. - Named carriers, vendors, and service providers - Safety National Casualty Corporation provided the supporting quotation; it is not identified as the awardee for this solicitation. - HCDT Insurance Agency is identified as the current excess insurer and appears in prior pricing materials. - Other named insurance-market entities: McGriff, Seibels & Williams of Texas, Inc. and AmWINS Brokerage of the Carolinas. - AS&G Claims Administration, Inc. is identified as the workers’ compensation program administrator. Related claims-service providers named in the materials are Care Logic, IMO, and RxBridge. - Notable requirements and supporting information - The City’s supporting quotation describes a $1,000,000 specific retention, statutory specific limit, and $1,000,000 employers liability limits. - Claims administration procedures cover claim setup, communications, reserves, medical case management, bill review, pre-authorization, pharmacy benefits, legal coordination, excess-carrier reporting, and recurring reports. - No physical products, product part numbers, or purchase quantities are specified.

Description

The City of Beaumont is requesting proposals for specific workers’ compensation excess insurance. Coverage is for claims incurred during the contract period, with a one-year contract term and an option to renew for one additional year; the new contract is scheduled to begin January 1, 2027. Proposals must state a 120-day written notice of cancellation. A Market Assignment Form is a mandatory pre-RFP submittal due by 12:00 noon CT on November 10, 2026, and proposals are due November 19, 2026, at 2:00 PM CT.

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