New York State Contract Reporter #2140362

SUNY Upstate seeks leased Athena weapons-detection systems and AI X-ray scanners, plus wands and support

SUNY Upstate Medical University is seeking leased security-screening equipment and related services for hospital and campus entrances. - Government buyer: State University of New York (SUNY), SUNY Upstate Medical University, Contracts Office, Syracuse, New York. - OEM: Athena Security Inc. is the named manufacturer; requested models may be proposed as equivalents. Vendors must be authorized Athena Security product vendors. - Equipment requested: - Lease five ATHENA-Apollo500-26-CPL weapons-detection systems with compliance-platform functionality. - Lease three ATHENA-XRAY26-5-5030A AI-powered X-ray baggage scanners, with three infeed tables and three outfeed tables. - Purchase five handheld metal detector wands; no model or part number is specified. - Provide required accessories for equipment functionality; examples include mounts, stands, adapters, stabilizers, power adapters, screens, or tablets. - Locations: Downtown Hospital Main Lobby, Upper Lobby, and Emergency Department Lobby; Weiskotten Hall; and Community Hospital East Lobby. The X-ray scanners are assigned to the Downtown Hospital Main and Emergency Department lobbies and the Community Hospital East Lobby. - Services and requirements: On-site delivery, installation, assembly, configuration, software implementation and programming, onboarding, training, and hardware/software support for the lease term. Provide access to Athena’s Control Center, real-time accountability and compliance alerts, analytics, and reporting for each Apollo system or equivalent. Provide 24/7 technical support and respond to service requests within one business day. Training includes two eight-hour sessions for the Apollo and X-ray equipment; wand programming is also included in the cost proposal. - Notable conditions: Proposals are restricted to New York State-certified MWBE and/or SDVOB businesses, with stated 100% goals for each category. The Emergency Department Lobby equipment has a delayed delivery restriction. The agreement is anticipated to begin in winter 2027, runs four years with an optional one-year renewal, and requires pricing for all five years. The stated maximum procurement authority is $1,500,000.

Description

SUNY Upstate Medical University seeks proposals from New York State-certified MWBEs and/or SDVOBs that are manufacturers or authorized vendors to provide hardware, software, and related support for weapons detection systems, X-ray bag scanners, and handheld metal detector wands. The procurement includes leased hardware and software for up to five weapons detection systems and three X-ray baggage scanners, required accessories, and the purchase of five handheld metal detector wands. Work also includes installation, configuration, implementation, onboarding, training, and support during the lease term, including 24/7 technical customer support. The contract term is four years with an optional one-year renewal, and the stated maximum procurement authority is $1,500,000.

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