SAM #19TH2027Q0007

U.S. Embassy Bangkok 32-Key Biometric Key Management System

The U.S. Embassy Bangkok’s General Services Office is seeking a complete electronic key-control system for secure storage and tracking of at least 32 keys. - Government buyer: U.S. Department of State, U.S. Embassy Bangkok; General Services Office (GSO) Warehouse and GSO/Contracting & Procurement Office. - Requested system: One Key Watcher system with a 32-key cabinet made up of two 16-slot modules, biometric fingerprint access, a control computer, and management software. No part number or named manufacturer is provided. - Additional product: One Smartkey Tool set for handling SmartKeys, U-Rings, key ring hubs, and key rings. - Services and requirements: Shipping, on-site installation, configuration, testing, administrator and user training, documentation, and an acceptance test report. The system must record key removal and return, provide reports and audit trails, and support user and access-right administration. Acceptance-test deficiencies must be corrected at no additional cost. - OEMs and vendors: No OEM or supplier is identified by name in the provided notice or attachment summary; Key Watcher and Smartkey are referenced as products or tools. - Delivery and warranty: Delivery, installation, and operational acceptance are required within 30 calendar days after award. Include a manufacturer’s warranty of at least one year from final Government acceptance.

Description

Enclosed is a Request for Quotations (RFQ) for Electronic Key Management and Control System (Key Watcher).  If you would like to submit a quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.

The U.S. government intends to award a purchase order to the responsible company submitting an acceptable offer at the lowest price.  We intend to award a purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

Questions regarding this solicitation may be submitted no later than 03:00 PM (Bangkok time) on November 3, 2026  to e-mail: soontare@state.gov. Questions must be in English.

Quotations must be submitted electronically to soontare@state.gov by 03:00 PM Bangkok time on November 10, 2026.  No quotations will be accepted after this time. Quotations must be in English and incomplete quotations will not be accepted.

Please enter “Quotation Enclosed-RFQ#19TH2027Q0007– Electronic Key Management and Control System (Key Watcher)” in the subject line.   It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

In order for a quotation to be considered, you must also complete and submit the following:

1. SF-1449

2. Section 1, Pricing

3. Additional information/document as required in SECTION 3

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