SAM #36C25027F0076

VA intends to sole-source AudioCare pharmacy software license renewals, maintenance, and support for VISN 10

The Department of Veterans Affairs intends to sole-source AudioCare pharmacy software renewals and support for Legacy VHA VISN 10 locations. - Buyer: Department of Veterans Affairs, Regional Procurement Office Central, Network Contracting Office 10 (NCO 10). - Requirement: Annual maintenance and support license renewals, plus preventative maintenance and support, for AudioPrefill, TM-PreFill, TM-Communicator, and user licenses. - Locations served: Ann Arbor, Battle Creek, Saginaw, Detroit, Indianapolis, Northern Indiana, Cincinnati, Dayton, Chillicothe, and Columbus, Ohio. - Proposed source and OEM: Payton Merger SUB II LLC, doing business as AudioCare, an Artera Company. VA cites AudioCare’s proprietary software and rights as the basis for the intended sole-source award. - Reseller requirement: Interested respondents must submit a current manufacturer authorization letter confirming authorization to resell the specified licenses, maintenance, and support to VA; respondents without the letter will not be considered. - Term: One 12-month base period plus one 12-month option period, for a maximum of 24 months. Specific dates and quantities are not stated.

Description

NOTICE OF INTENT TO SOLE SOURCE  The Department of Veterans Affairs (VA) Regional Procurement Office Central (RPOC), Network Contracting Office 10 (NCO 10), intends to award a sole source contract to Payton Merger SUB II LLC dba AudioCare, an Artera Company
1025 Chapala St. Santa Barbara, CA 93103. Vendor is an Other than Small Business (OTSB) This action is pursuant to RFO 6.103-1, Only one responsible source and no other supplies or services will satisfy agency requirements, using the procedures of RFO Part 12.  Background: Legacy VHA VISN 10 VA Pharmacy Departments in Ann Arbor, Battle Creek, Saginaw, Detroit, Indianapolis, Northern Indiana, Cincinnati, Dayton, Chillicothe, and Columbus, OH require AudioCare annual Maintenance and Support License Renewal and Preventative Maintenance and Support for AudioPrefill, TM-PreFill, TM-Communicator, and User Licenses. The period of performance will be one 12-month base period with one 12-month option period, not to exceed two years total. Market research indicated that only one responsible source exists for this requirement. The software is proprietary to AudioCare, and its proprietary rights make the required licenses, maintenance, and support available only from AudioCare or its authorized dealers. It is the Government's belief that only the proposed source possesses the required capabilities to successfully meet this requirement. It is the Government's intention to solicit and negotiate with only this source. This notice is not a request for competitive proposals or quotes. All responsible sources may submit a capability statement, proposal, or quotation, which will be considered by the agency. Any responsible firm that believes it can meet the requirement may give written notification and capability statements prior to the response due date and time. Vendors shall indicate if they are the direct supplier of the items. Supporting evidence must be furnished in sufficient detail to demonstrate the ability to perform the requirement and must include relevant corporate experience along with the applicable contract number, total contract dollar amount, contract period of performance, details of the relevant services, and customer point of contact with corresponding telephone number and email address. Responses must include the following information:  Company Name  SAM UEI number  Company's address  Point of Contact information (name, title, phone number, and email address)  Business size and a list of any SBA Socio-Economic Certifications A letter from Payton Merger SUB II LLC dba AudioCare (the manufacturer) dated within the last 12 months, on manufacturer letterhead, confirming the respondent is an authorized dealer or reseller of AudioCare licenses, maintenance, and support for AudioPrefill, TM-PreFill, and TM-Communicator, and is authorized to provide them to the Department of Veterans Affairs. Respondents that are not the manufacturer and do not provide this letter will not be considered.

Responses received will be evaluated; however, a determination by the Government not to compete the proposed procurement based on responses to this notice is solely within the discretion of the Government. Information submitted will not be returned, and the Government will not reimburse respondents for any costs incurred in responding to this notice. Responses are due by Thursday, October 29, 2026, at 12:00 PM (ET). No submissions will be accepted after this date and time. Responses shall be submitted via email to Joshua.Kovar@VA.gov.   The NAICS code for this acquisition is 513210 for Software Publishers with an SBA Small Business size of $47.0 Million.     End of Document   

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