SAM #ITAS270001_AVTASEVENT

Audiovisual equipment and event support for the IRS TAS LITC Grantee Conference

The IRS Taxpayer Advocate Service seeks event audiovisual equipment and onsite support for its annual LITC Grantee Conference at The Westin DC Downtown. - Buyer: Internal Revenue Service (IRS), Department of the Treasury; Taxpayer Advocate Service (TAS), LITC Program Office. - Event setup: Equipment and services for the Rock Creek Ballroom (approximately 300 attendees) and River Birch A breakout room (approximately 120 attendees). - Named OEMs/brands: Decimator (MD-Cross V2 video transcoder) and Soundcraft (Si Expression 1 mixer). A wireless handheld microphone is described as “Beta58”; the document does not identify its manufacturer. - Equipment requested: Projection and screens, video switching and conversion, confidence monitors, cameras and related accessories, webinar/live-stream interfaces, sound systems, microphones, stands, pipe and drape, and lighting. The attachment lists one of most packages and individual quantities for microphones and related items; see line items below. No calendar dates or equipment part numbers are specified except MD-Cross V2. - Support and requirements: Setup, arrangement, teardown, onsite audio and video technicians, camera and live-stream operators, dedicated hard-wired internet, and electricity. Include the outside AV fee. The initial notice states payment is limited to equipment actually used. - Commercial details: Contract value and performance dates are not provided; the requirement is event-based, not an identified annual subscription.

Description

Audio-Visual Equipment and Service:  TAS Annual Low Income Tax Clinic (LITC) Grantee Conference

This is a Sources Sought notice for Market Research purposes ONLY.  This notice does not constitute a request for proposal, request for quote, or invitation for bid.  This notice does not constitute a commitment by the Government.  Responses in any form are not offers and the Government is under no obligation to award a contract as a result of this announcement.  This information will be used to determine the availability of contractors capable of meeting the Government’s minimum requirements.  Telephone calls will not be accepted.  Any questions regarding this notice shall be submitted in writing.

The Internal Revenue Service is seeking sources to determine if there are potentially qualified U.S. Small Business Administration (SBA) certified 8(a), Service-Disabled Veteran-Owned Small Business (SDVOSB), HUBZone Small Business, Women Owned Small Business (WOSB) and/or Small Business (SB) with the capability to:

The conference requires AV equipment and support. AV services shall include, at a minimum, microphones, wireless microphones, screens or confidence monitors, projection equipment as required, electronic equipment, speakers for audio projection, amplifiers/mixers, AV carts and computer/data-show power sources, sufficient electrical outlets for the conference area and breakout rooms, and internet access for sessions as needed, including internet access in each breakout room, plus set-up, arrangement, and tear down. It must be emphasized that government regulation only allows payment for equipment used.

The potential North American Industrial Classification System Code (NAICS) is 532490 and Product Service Code (PSC) W069

Submission Requirements: Interested sources are invited to respond to these sources sought by submitting the following:

 Contractor Information:  Provide your company name, address, POC name, phone number, email, CAGE code, Unique Entity ID and NAICS. Size of business – Large Business or Small Business.  If small, please provide the socioeconomic status. If the services can be solicited from a General Services Administration (GSA) schedule contract vehicle or Open Market. A brief description of the capability, resources, technical competencies, and organizational experience related to the key task areas.

Those firms interested in providing information in response to this sources sought is requested to provide the above information to Neil Belden at neil.d.belden@irs.gov and Patricia Brown at patricia.e.brown@irs.gov, no later than 12:00 pm EST on 11/02/2026.  Submissions shall not exceed five (5) single sided pages in length not including the cover page, table of contents and cover letter.

Confidentiality: No proprietary, classified, confidential, or sensitive information should be included in your response.  The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s).

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