SAM #36C25227Q0072

Sole-source full-service maintenance, emergency repairs, and training for 12 Hamilton C6 ventilators

The VA Great Lakes Acquisition Center plans a sole-source service contract for Hamilton C6 ventilators at the Madison VA medical center. - Agency and approach: Department of Veterans Affairs, VA Great Lakes Acquisition Center (GLAC); intent to negotiate a sole-source, firm-fixed-price contract with Hamilton Medical, Inc. This is a notice of intent, not a request for competitive quotes. - Requirement: One-time repair, full-service maintenance, emergency repairs, and training for 12 Hamilton C6 ventilators at William S. Middleton Memorial Veterans Hospital in Madison, Wisconsin. - Contractor responsibilities: Provide required labor, travel, parts, materials, tools, software, licensing, and equipment. - Equipment details: Equipment numbers 85248–85259; serial numbers 17092, 17095, 17096, 17088, 17048, 17043, 17046, 17041, 17160, 17158, 17159, and 17161. Listed software version: 3.0.3. - Competition information: Hamilton Medical’s manufacture and ownership of the equipment and platform components are cited as the basis for the sole-source approach. Firms believing they can meet the requirement may submit capability information and customer references for government consideration.

Description

Under Statutory Authority 41 U.S.C. 1901 the VA Great Lakes Acquisition Center (GLAC) intends to negotiate a sole source contract with Hamilton Medical, INC for Hamilton Medical repair service, training. The contractor will use its manufactured parts, components, and its equipment for their Hamilton C6 platform, already in place at the facility.  The contractor Hamilton Medical owns and manufactures the components and equipment.

This acquisition is conducted under the authority of 41 U.S.C. 1901 Simplified acquisition procedures as implemented in RFO FAR 12 only one responsible source and no other supplies or services will satisfy agency requirements. This will be a firm fixed price contract for a one-time Service contract. The NAICS Code is 811210.

This Notice of Intent is not a request for competitive quotes. No solicitation documents are available, and telephone requests will not be honored. However, if a firm believes it can meet the requirements it must furnish information about its products and services, as well as references from other customers who are using these products and services to the Contracting Officer by 5:00PM (CST) 11/06/2026. Supporting evidence must be furnished in sufficient detail to demonstrate the ability to comply with the above requirements. Responses received will be evaluated, however, determination by the Government not to compete the proposed procurement based upon responses to this notice is solely within the discretion of the Government. If no responses are received, the Contracting Officer will proceed with the sole source negotiation with Hamilton Medical, INC.

Capability statements shall be submitted by email only as a MS Word or Adobe PDF attachment to waymon.mcnealjr@va.gov.   TELEPHONIC INQUIRIES WILL NOT BE ACCEPTED.

Contractor shall provide labor, travel expenses, parts, material, tools, software and licensing, and equipment necessary to provide full-service Maintenance and Emergency Repairs of the Hamilton Equipment and software outlined in Attachment A below. Equipment is located at William S. Middleton, Madison VA, 2500 Overlook Terrace, Madison, WI 53705 VISN 12.

Attachment A EE Number Model Serial Number 85248 HAMILTON-C6 17092 85249 HAMILTON-C6 17095 85250 HAMILTON-C6 17096 85251 HAMILTON-C6 17088 85252 HAMILTON-C6 17048 85253 HAMILTON-C6 17043 85254 HAMILTON-C6 17046 85255 HAMILTON-C6 17041 85256 HAMILTON-C6 17160 85257 HAMILTON-C6 17158 85258 HAMILTON-C6 17159 85259 HAMILTON-C6 17161 Software version 3.0.3

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