Oregon Buys #S-X06001-00018157

CTCLUSI HVAC preventive maintenance, repair, and emergency-response services

CTCLUSI is seeking a qualified contractor to maintain and repair HVAC systems across Tribal properties in Oregon. - Government buyer: Confederated Tribes of Coos, Lower Umpqua and Siuslaw Indians (CTCLUSI), Department X0600105 - Procurement. - Services requested: - HVAC maintenance, repair, and installation services — 1 EA. - Air duct cleaning — 1 EA. - Furnace maintenance and repair — 1 EA. - Scope includes preventive maintenance, inspections, diagnostics, authorized repairs, and emergency response at Tribal properties in the Coos Bay–North Bend, Wallace, and Florence areas. - Equipment identified: Heat pumps, ductless systems, furnaces, forced-air and wall heating, Bard units, exhaust fans, and building controls. A Wallace facility also lists a cooler, freezer, and Manitowoc ice machine. No specific equipment models or part numbers are provided. - OEMs named: Bard and Manitowoc. No service contractor or reseller is named. - Notable service requirements: Inspect and maintain filters, thermostats, electrical components, coils and refrigerant systems, fans, ductwork, belts, drainage, heating elements, controls, airflow, and safety devices. Provide service logs and inspection reports after visits, maintain an updated maintenance plan, and provide repair estimates and equipment recommendations. Obtain prior written authorization for repairs beyond approved maintenance. - Contractors are expected to provide itemized maintenance pricing and labor rates, applicable licenses and certifications, insurance evidence, relevant experience, technician qualifications and availability, service-area coverage, emergency-response capabilities, references, and maintenance records. - Period of performance: Anticipated initial two-year term, with one optional one-year renewal. This is not an annual subscription. - The RFQ provides no pricing information; the value range below is an estimate only.

Description

The Confederated Tribes of Coos, Lower Umpqua and Siuslaw Indians is requesting quotations from qualified HVAC contractors for preventive maintenance, inspections, diagnostics, authorized repairs, and emergency response at Tribal properties listed in the attachments. Services include scheduled maintenance tailored to equipment and location, written service reports, repair estimates and authorization procedures, and emergency-response capabilities. Respondents must provide pricing, Oregon licensing and insurance information, relevant experience, technician qualifications, service-area and response details, references, and any anticipated subcontractor information. The anticipated agreement term is two years, with an optional one-year renewal; the RFQ states that the contract will start in January 2027.

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