Oregon Buys #S-45900-00018281

Nationwide death-identification and benefit-record matching service for Oregon PERS

Oregon PERS is seeking a nationwide death-identification service to help verify benefit records against death data. - Government buyer: State of Oregon, Oregon Public Employees Retirement System (PERS), Department of Compliance, Audit, and Risk — Policy Analysis and Compliance. The procurement is associated with Tigard, Washington County, Oregon. - OEMs and vendors: No commercial OEMs, vendors, or reseller names are identified in the materials. - Requested service: One Death Identification Service Nationwide Solution line item (quantity 1; no part number). It must provide independent third-party death-registration data, including sources PERS cannot currently access, and return fact-of-death reports. - Support individual searches and recurring batch comparisons of PERS records against reported deaths; batch use is anticipated up to monthly, alongside approximately 400 individual searches per month and about 10 staff users. - Help identify deaths among members, alternate payees, beneficiaries, and current benefit recipients. PERS serves approximately 420,000 members, including about 168,000 benefit recipients. - Pricing is requested per transaction; batch record volumes and fixed transaction quantities are not specified. - Notable requirements: The service must securely process personal information such as names, birth dates, the last four digits of Social Security numbers, benefit status, and last known addresses. Requirements include staff training and support; compliance with Oregon information-security policies and NIST SP 800-53 Moderate/High controls or qualifying GovRAMP status; SSO and MFA support; SIEM integration; and incident notification within 24 hours. PERS may also request transition work such as data migration, configuration, implementation, consulting, and electronic data transfer.

Description

The Oregon Public Employees Retirement System (PERS) seeks a nationwide death identification service. The solution must allow PERS to submit batch queries of benefit-recipient records to participating vital records offices and receive fact-of-death reports, as well as search for individuals. The vendor must provide an independent third-party death-record source, support monthly comparisons of PERS records against reported deaths, and provide training and support. The solicitation anticipates one contract with an initial four-year term and optional annual renewals up to ten years.

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