SAM #030ADV27R0009

Library of Congress microfilm inventory and records-management services

The Library of Congress is seeking microfilm inventory and records-management services for its preservation collections. - Government buyer: Library of Congress, Preservation Directorate, Discovery and Preservation Services, Preservation Services Division. - Services requested: Inventory Archival Master and Print Negative microfilm reels; verify, create, or update holding and item records in the Library’s FOLIO system; attach and record barcodes; identify film base and preservation concerns; and rehouse and route reels to the specified storage locations. - Quantities: An initial order identifies 14,086 reels. The anticipated workload is 5,000–10,000 reels annually; actual orders are not guaranteed. - Pricing and value: Unit pricing is requested for reels across five ordering periods. The stated contract minimum is $50,000 and maximum is $2,000,000. - Notable requirements: Prepare inventoried Archival Masters for off-site storage at Fort Meade and return Print Negatives to the vault in the Adams Building on Capitol Hill. Rehousing and barcode labeling are included. - OEMs and vendors: No equipment manufacturers, product vendors, or service providers are named. FOLIO is the Library’s records system.

Description

This is a combined synopsis/solicitation being issued under the authority of FAR Parts 12 and 13.5.

The Library of Congress (Library), one of the largest libraries in the world with over 150 million items, is seeking a single award IDIQ contract to conduct various inventory tasks of Archival Master and Print Negative microfilm collection reels of vast newly acquired and retrospectively selected collections. This is a critical component of the Library’s Preservation Services Division’s inventory management supply chain that requires the physical and intellectual verification of data elements to ensure accuracy based on the Library’s criteria.

Please see the attached solicitation and its attachments for a full description of the requirement and proposal submission instructions.

A site visit will be hosted on 11/09/2026.

Offeror questions are due no later than 11/13/2026 at 12:00 PM EST.  Responses to offeror questions will be posted as an amendment to the solicitation at the same page where the solicitation and attachments are located.

Proposals are due no later than 11/30/2026 at 12:00 PM EST.

View original listing