City of San Diego PlanetBids #10090465-27-F

City of San Diego Printing, Mailing, Promotional Products, and Wide-Format Services

The City of San Diego is seeking contractors for a broad range of print production and related services. - Buyer: City of San Diego — Purchasing & Contracting Department; the Communications Department is the requesting office. - Scope: Six independently awardable categories cover promotional items and apparel; printed brochures and mailers; mailing, handling, and fulfillment; reports and books; envelopes and stationery; and wide-format signs and banners. Quantities are estimates, not guaranteed purchases. - OEMs: No specific OEM or manufacturer is designated. Named prospective vendor registrants are AirGap Labs; Allied Solutions; AXION ALCHEMY GROUP LLC; CA TRAFFIC SOLUTION; CalExpress Enterprises, LLC; Canon Solutions America, Inc.; Data Controls Printworks, Inc; Electronic Output Solutions; Fiserv Solutions, LLC; Fruth Group; GovGuide; Happy Phantom; Image Cube; Konica Minolta Business Solutions U.S.A, Inc.; Konica Minolta Business Solutions USA; KP Corporation; LAZFAM INC; Marina Graphic Center; Medius Ticket Company; Mekong Printing; MMC Print & Packaging; Neyenesch Printers Inc.; Pacific Office Automation; Sebis Direct; Southern Lamps LLC; Tiger Lilly Creative Group; Weiner Enterprises LLC; and WMFY We Mail For You, Inc. - Priced products: The schedule includes stickers (7,500 and 10,000); canopies (10); certificate holders (10,000); calendars (1,300); magnets (3,000); retractable banners (20); stamps (30); stencils (500); tablecloths (20); window clings (10); apparel (500 T-shirts, 300 polo shirts, 100 jackets, 300 hats, and 200 safety vests); brochures (300,000); buckslips (1,200,000); receipts (800,000); newsletters (300,000); postcards (730,000); numbered roll tickets (20,000); NCR forms (8,000 and 5,000); reports (585,000); bound books/manuals (500); citation books (2,000); envelopes and stationery (6,000 remit, 10,000 Tyvek coin, 5,000 A2 gold-foil, 5,000 A7 gold-foil, 10,000 #10 gold-foil, 10,000 letterhead, 6,000 pocket folders, and 8,000 small clasp); foam-board prints (120 and 252 square feet); vinyl banners (450 and 800 square feet); pull-up banners (25); and reflective aluminum signs (600 and 169.95 square feet). Detailed specifications are listed below. - Priced services: Mailing includes 730,000 postcards, 1,200,000 letters, 300,000 folded self-mailers/newsletters, and 885,000 booklets and brochures; address-data processing covers 3,115,000 records, and per-piece handling covers 500,000 pieces. Additional setup/preflight is listed for Lots 1, 2, 4, 5, and 6. - Notable requirements: Follow the City Visual Style Guide, provide proofs before production, meet specified print quality and resolution standards, and use sustainable materials where possible. Contractor-caused errors must be reprinted at no cost. Mailing includes address processing, presort, and handling; postage is charged separately at actual USPS cost. Use City-approved envelopes for mailing. Additional setup/preflight requires prior written approval.

Description

The City of San Diego is seeking qualified contractor(s) to provide prepress production, printing, and mass mailing services. The RFP includes six lots covering items and services such as promotional materials and apparel, printed publications, mailing and fulfillment, reports and books, stationery, and wide-format signs and banners. Bidders may submit for one or more lots, which may be evaluated and awarded independently. Proposals are due electronically through PlanetBids by November 24, 2026, at 2:00 p.m.; the RFP states a five-year contract term.

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